Hybrid Executive Assistant / Personal to CEO - Remote | WFH

Job Overview

We are seeking a highly skilled and proactive Executive/Personal Assistant to provide comprehensive support to a fast-paced CEO, their organization, and their family office. This position demands exceptional attention to detail, an ability to foresee needs, and a commitment to ensuring that both personal and professional affairs are managed effectively. If you excel in a dynamic environment, enjoy resolving challenges, and have a service-oriented approach, this may be an ideal opportunity for you.

Key Responsibilities

• Manage an ever-evolving calendar, coordinating meetings, appointments, and personal engagements.
• Facilitate seamless travel arrangements, including both domestic and international flights, accommodations, and ground transportation.
• Supervise daily personal and business-related tasks, encompassing correspondence, errands, and household management.
• Anticipate requirements and proactively manage logistics to avert potential disruptions.
• Act as a trusted liaison between the executive and vendors, clients, and business associates.
• Organize and prepare for meetings and events, ensuring that all materials and logistical details are addressed.
• Maintain strict confidentiality regarding all personal and professional matters.
• Proactively identify and resolve potential challenges before they arise.
• Assist with special projects and ad-hoc tasks as needed.
• Approach tasks with dedication and efficiency, ranging from high-priority projects to routine responsibilities.
• Remain highly responsive and available as required, including during evenings and weekends.
  
  

Required Skills

• 5 years of experience in supporting C-level executives or high-profile individuals.
• Exceptional organizational and multitasking capabilities.
• Ability to anticipate needs and think critically in real-time.
• Strong written and verbal communication skills with meticulous attention to detail.
• Experience in managing complex travel logistics, both domestically and internationally.
• Proficient in Microsoft Office Suite and various scheduling platforms.
• Bilingual (Spanish and English) is a plus but not mandatory.
• Flexibility to work non-traditional hours and travel as needed.
• High level of discretion, professionalism, and emotional intelligence.
• Resourcefulness and a proactive problem-solving mindset.
  
  

Qualifications

• Completion of a Level 2 background check and credit check prior to employment.
• Must sign a Non-Disclosure Agreement (NDA) to ensure confidentiality.
  
  

Career Growth Opportunities

This position presents an exciting opportunity to work alongside a dynamic leader, providing insights into high-level management and operations while enhancing your professional skill set.

Company Culture and Values

We foster a collaborative and efficient work environment, supporting a proactive approach to problem-solving that values discretion and professionalism. Join us to be part of a respectful workplace that encourages growth and organization.

Why Join Us?

This is a unique opportunity to play a pivotal role in streamlining the professional and personal life of a dynamic leader. If you are a self-starter and quick thinker who thrives in creating organized, efficient environments, we encourage you to apply.

How to Apply

To be considered for this position, please submit your resume, cover letter, and relevant references. We look forward to connecting with candidates who are passionate about delivering exceptional executive support!

Employment Type: Full-Time