Personal/Executive Assistant to CEO

Job Overview

We are seeking a detail-oriented and highly organized Executive/Personal Assistant to provide vital support to a prominent CEO and their family office. This is a unique opportunity for a motivated professional who excels in fast-paced environments and enjoys enhancing operational efficiency in both professional and personal domains.

Key Responsibilities

• Manage and optimize a complex calendar, scheduling various meetings, appointments, and social engagements.
• Coordinate and oversee all aspects of domestic and international travel, including logistics for flights, accommodations, and transportation.
• Handle a variety of daily personal and professional tasks, such as correspondence, errands, and household management.
• Proactively anticipate the needs of the executive and address potential challenges before they arise.
• Act as a point of contact between the employer and vendors, business associates, and other essential stakeholders.
• Ensure the successful execution of meetings and events, encompassing document preparation and logistical coordination.
• Uphold the highest standards of discretion and confidentiality in all matters.
• Provide on-the-spot problem-solving and ensure operational efficiency in all assigned responsibilities.
• Assist with special projects and additional requests as necessary.
• Approach each task with meticulous attention to detail, professionalism, and a sense of urgency.
  
  

Required Skills

• Minimum of 5 years of experience in a comparable role supporting C-level executives or family offices.
• Outstanding organizational skills with the capability to manage multiple priorities concurrently.
• Strong aptitude for anticipating needs, critical thinking, and delivering prompt, effective solutions.
• Excellent verbal and written communication skills.
• Experience managing intricate travel arrangements on both domestic and international scales.
• Proficient in Microsoft Office Suite and scheduling tools.
• Bilingual proficiency in Spanish and English is advantageous but not mandatory.
• Flexibility to work varying hours and travel as required.
• High degree of discretion, professionalism, and emotional intelligence.
• A resourceful mindset with the ability to navigate and adapt to evolving circumstances.
  
  

Qualifications

• Successful completion of a Level 2 background check and credit check prior to employment.
• Signing a Non-Disclosure Agreement (NDA) to safeguard sensitive information.
  
  

Career Growth Opportunities

This role presents an exciting chance to work directly with a dynamic CEO, offering insights and experiences that can significantly enrich your professional development and pave the way for future career advancement.

Why Join Us?

This is an outstanding opportunity to play a crucial role in enhancing the productivity and lifestyle of an influential CEO. If you are passionate about operating in a high-energy environment, relish problem-solving, and take pride in orchestrating seamless operations, we would be eager to connect with you!

Employment Type: Full-Time