What are the responsibilities and job description for the Remote Executive Assistant | Personal Support for CEO and Family Office position at Get It - Transportation?
Job Title: Executive/Personal Assistant - Remote | WFH
Job Overview
We are in search of an accomplished and detail-oriented Executive/Personal Assistant to provide exceptional support to a CEO, their organization, and their family office. This position is suited for an individual who excels in high-pressure environments and possesses exemplary skills in managing intricate schedules, travel logistics, and a multitude of tasks. If you are a forward-thinking problem-solver with a keen eye for detail and the utmost discretion, we invite you to consider this exciting opportunity.
Key Responsibilities
Joining our team presents a unique opportunity to work closely with a distinguished CEO, fostering both personal and professional development. You will gain valuable insights and skills that can lead to enhanced career advancement within the organization.
Company Culture And Values
We pride ourselves on maintaining a supportive and fast-paced work environment where initiative, discretion, and adaptability are greatly appreciated. You will play a pivotal role in enhancing the CEO’s productivity and overall lifestyle, contributing to a strong organizational culture.
Employment Type: Full-Time
Job Overview
We are in search of an accomplished and detail-oriented Executive/Personal Assistant to provide exceptional support to a CEO, their organization, and their family office. This position is suited for an individual who excels in high-pressure environments and possesses exemplary skills in managing intricate schedules, travel logistics, and a multitude of tasks. If you are a forward-thinking problem-solver with a keen eye for detail and the utmost discretion, we invite you to consider this exciting opportunity.
Key Responsibilities
- Oversee and manage a multifaceted calendar, scheduling meetings, appointments, and social events.
- Arrange domestic and international travel, ensuring all logistical aspects (flights, accommodations, ground transportation) are executed flawlessly.
- Attend to both personal and professional tasks, including managing correspondence, errands, and household activities.
- Anticipate needs and proactively strategize to mitigate potential disruptions.
- Act as a liaison between the employer and vendors or business associates.
- Ensure the successful execution of meetings and events, including preparation of relevant documents and materials.
- Uphold a high level of discretion and confidentiality in all matters.
- Exhibit problem-solving abilities in real-time, addressing challenges before they escalate.
- Coordinate and assist with special projects and various ad-hoc requests.
- Maintain responsiveness, ensuring that all inquiries are addressed promptly.
- A minimum of 5 years of experience supporting C-level executives and families, or equivalent experience.
- Outstanding organizational capabilities with an aptitude for managing multiple priorities effectively.
- Proven track record of anticipating needs, critically analyzing situations, and delivering timely solutions.
- Excellent written and verbal communication skills coupled with meticulous attention to detail.
- Demonstrated experience in handling complex travel arrangements (both domestic and international).
- Proficiency in Microsoft Office Suite and various scheduling software.
- Bilingual proficiency in Spanish and English is a preferred asset.
- Capacity to work flexible hours and availability for travel.
- High degree of professionalism, emotional intelligence, and discretion.
- Ability to thrive in a dynamic environment and adapt to changes seamlessly.
- Resourcefulness and a proactive ‘figure it out’ mindset.
- Completion of a Level 2 background check and credit verification.
- Signing of a Non-Disclosure Agreement (NDA).
- Hybrid work environment including office, remote, and travel.
Joining our team presents a unique opportunity to work closely with a distinguished CEO, fostering both personal and professional development. You will gain valuable insights and skills that can lead to enhanced career advancement within the organization.
Company Culture And Values
We pride ourselves on maintaining a supportive and fast-paced work environment where initiative, discretion, and adaptability are greatly appreciated. You will play a pivotal role in enhancing the CEO’s productivity and overall lifestyle, contributing to a strong organizational culture.
Employment Type: Full-Time
