Personal/Executive Assistant - Remote | Hybrid Opportunity

Job Overview

We are in search of a meticulous and proactive Executive/Personal Assistant to deliver comprehensive support to a dynamic CEO, their organization, and their family office. This pivotal role demands an exceptional eye for detail, anticipatory skills, and a steadfast commitment to ensuring the seamless operation of both personal and professional affairs. If you excel in a fast-paced environment and possess a strong service-oriented mindset, this may be the ideal opportunity for you.

Key Responsibilities

• Efficiently manage a dynamic calendar, coordinating meetings, appointments, and personal engagements.
• Arrange seamless domestic and international travel logistics, including flights, accommodations, and ground transportation.
• Oversee daily personal and business-related tasks, encompassing correspondence, errands, and household management.
• Anticipate needs, proactively addressing logistics to avert any potential disruptions.
• Act as a reliable liaison between the employer and vendors, clients, and business associates.
• Organize and facilitate meetings and events, ensuring all materials and logistical details are meticulously arranged.
• Uphold strict confidentiality regarding all personal and professional matters.
• Quickly identify and resolve potential challenges before they arise.
• Assist with special projects and ad-hoc requests as necessary.
• Manage tasks of varying levels with dedication and efficiency, from high-priority assignments to routine responsibilities.
• Be highly responsive and available as required, including evenings and weekends.
  
  

Required Skills

• 5 years of experience in a similar capacity, supporting C-level executives or high-profile individuals.
• Exceptional organizational and multitasking capabilities.
• Ability to foresee needs and think critically in real-time.
• Strong written and verbal communication skills, coupled with meticulous attention to detail.
• Experience in managing complex travel arrangements, both domestically and internationally.
• Proficiency in Microsoft Office Suite and scheduling tools.
• A bilingual capability (Spanish and English) is advantageous but not mandatory.
• Flexibility to work non-traditional hours and travel when necessary.
• High level of discretion, professionalism, and emotional intelligence.
• Resourcefulness and a proactive “figure-it-out” mentality.
  
  

Qualifications

• Completion of a Level 2 background check and credit check prior to employment.
• Must sign a Non-Disclosure Agreement (NDA) to ensure confidentiality.
• Hybrid work environment, balancing time between office, remote work, and travel.
  
  

Career Growth Opportunities

This position presents a unique opportunity to hone skills in executive support, event coordination, and logistics management, paving the way for potential advancement in executive management or operations roles.

Why Join Us?

This role offers a thrilling opportunity to work closely with a dynamic leader, playing a crucial role in streamlining their professional and personal life. If you are a self-motivated individual and excel in creating organized, efficient environments, we invite you to apply!

Employment Type: Full-Time