Personal Executive Assistant

Job Overview

We are seeking a proactive and exceptionally organized Executive/Personal Assistant to provide critical support to a busy CEO and their family office. This role is designed for individuals who excel in fast-paced environments, enjoy problem-solving, and are committed to ensuring seamless operations in both professional and personal spheres.

Key Responsibilities

• Manage a sophisticated calendar, arranging meetings, appointments, and social events.
• Coordinate both domestic and international travel, overseeing all logistical elements including flights, accommodations, and transport.
• Supervise daily personal and business tasks, encompassing correspondence, errands, and household management.
• Anticipate needs and proactively address potential challenges.
• Act as a liaison between the CEO and vendors, business associates, and other key contacts.
• Ensure the seamless execution of meetings and events, including preparation of documents and logistical arrangements.
• Uphold absolute confidentiality and discretion in all affairs.
• Tackle problems on the fly, ensuring maximum efficiency in all responsibilities.
• Assist with special projects and ad-hoc requests as they arise.
• Execute all tasks with a high degree of professionalism and meticulous attention to detail.
  
  

Required Skills

• At least 5 years of experience in a similar capacity supporting C-level executives or families.
• Outstanding organizational abilities with proficiency in managing multiple priorities.
• Strong anticipatory skills, critical thinking, and ability to deliver effective solutions swiftly.
• Excellent written and verbal communication skills.
• Proficient in managing complex travel arrangements (both domestic and international).
• Expertise in Microsoft Office Suite and various scheduling platforms.
• Bilingual proficiency in Spanish and English is an asset, but not mandatory.
• Willingness to work flexible hours and travel if necessary.
• High level of professionalism, emotional intelligence, and discretion.
• Demonstrated resourcefulness and adaptability in changing circumstances.
  
  

Qualifications

• Completion of a Level 2 background check and a credit check prior to employment.
• Signing of a Non-Disclosure Agreement (NDA) to safeguard sensitive information.
  
  

Career Growth Opportunities

This role presents a remarkable opportunity to directly support a dynamic CEO, allowing for professional growth and skill enhancement in executive support and personal assistance. Exposure to high-level operations and strategic decision-making will be an integral part of your experience.

Why Join Us?

Embark on an exciting journey by working closely with a visionary CEO, where your contributions will optimize their productivity and lifestyle. If you are motivated by a high-energy work environment, possess a strong problem-solving ability, and take pride in operational excellence, we invite you to apply!

Employment Type: Full-Time