Remote Part-Time Administrative Assistant with QuickBooks Experience

Job Overview

We are looking for a meticulous and highly organized Administrative Assistant to join our thriving team in a part-time remote capacity. This position is ideal for individuals who have a knack for financial management using QuickBooks, possess familiarity with school bus transportation contracts, and excel in various administrative duties. Enjoy the flexibility of working from home while playing a crucial role in ensuring the efficient operation of our daily processes.

Key Responsibilities

• Manage QuickBooks invoicing on a monthly basis or as required.
• Track payments and follow up on overdue invoices to ensure timely collections.
• Maintain precise records of all invoices and payments.
• Communicate with school districts to explore potential contracts and bids.
• Oversee the scheduling of students and drivers to guarantee appropriate shift coverage.
• Provide responsive support through email and phone communications.
• Coordinate meetings and manage appointments effectively.
• Develop and maintain spreadsheets, reports, and other essential documents.
• Ensure company records and files are organized and accessible.
• Assist the team with various administrative tasks to enhance office productivity.
• Answer incoming calls and direct them to the appropriate personnel.
• Organize meetings, take detailed minutes, and ensure timely follow-ups.
• Draft and disseminate emails, memos, and correspondence as needed.
• Support the development of reports for the company.
• Maintain an organized filing system in accordance with office procedures.
  
  

Required Skills

• Proficiency in QuickBooks for financial management.
• Exceptional organizational capabilities.
• Strong time management skills, allowing for effective prioritization of tasks.
• Familiarity with standard office equipment, including printers and fax machines.
• Proficient in Microsoft Word, Outlook, and PowerPoint.
  
  

Qualifications

• A high school diploma or GED is required; an Associate's degree or relevant administrative training is advantageous.
• Previous experience as an Administrative Assistant or in a comparable role is preferred.
  
  

Career Growth Opportunities

We are committed to fostering an environment that promotes career advancement and skill enhancement, enabling dedicated individuals to progress within our organization while expanding their administrative expertise.

Compensation And Benefits

• Competitive hourly wage based on experience.
• Paid time off to support work-life balance.
  
  

Why Join Us?

This is an excellent opportunity for motivated, self-driven individuals who take pride in supporting a team and maintaining organization. If you are looking to contribute to our operational success while enjoying the benefits of remote work, we encourage you to apply!

Employment Type: Part-Time