What are the responsibilities and job description for the Remote Part-Time Administrative Assistant with QuickBooks Expertise position at Get It - Professional Services?
Job Overview
We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to become a vital member of our dynamic team. This position is perfect for individuals with a background in QuickBooks invoicing, administrative functions, and school transportation contracts. The role offers flexibility, with options for fully remote or partially remote work arrangements, allowing for an excellent work-life balance.
Key Responsibilities
This role offers ample opportunities for career advancement and skill development, enabling team members to enhance their administrative capabilities and contribute to the organization's success.
Compensation And Benefits
We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to become a vital member of our dynamic team. This position is perfect for individuals with a background in QuickBooks invoicing, administrative functions, and school transportation contracts. The role offers flexibility, with options for fully remote or partially remote work arrangements, allowing for an excellent work-life balance.
Key Responsibilities
- Prepare and issue invoices to clients through QuickBooks, ensuring precision and promptness.
- Monitor payment status and follow up on any overdue invoices.
- Maintain accurate records of all invoicing and payment activities.
- Communicate with school districts regarding potential contracts and bids.
- Organize and manage student and driver schedules to ensure coverage.
- Respond to emails and phone inquiries with professionalism and efficiency.
- Coordinate meetings and appointments for team members.
- Develop and maintain spreadsheets, reports, and various documents.
- Assist in the organization and management of company files and records.
- Perform general office duties including answering calls and directing them to appropriate personnel.
- Draft and distribute correspondence such as emails, memos, and letters.
- Contribute to the preparation of company reports and maintain an orderly filing system.
- Support the team in enhancing office procedures to improve operational efficiency.
- Proficiency in QuickBooks and invoicing functions.
- Strong organizational and time management abilities.
- Excellent verbal and written communication skills.
- Familiarity with Microsoft Office Suite (Word, Outlook, PowerPoint).
- Ability to manage multiple tasks and prioritize effectively.
- Professional demeanor in all interactions.
- High school diploma or GED is required; an Associate’s degree or relevant administrative training is preferred.
- Prior experience as an Administrative Assistant or in a similar administrative role is essential.
- Proficient with office equipment and various software tools.
This role offers ample opportunities for career advancement and skill development, enabling team members to enhance their administrative capabilities and contribute to the organization's success.
Compensation And Benefits
- Flexible work-from-home options are available.
- Competitive compensation based on experience.
- Opportunities for career progression and professional development.
