What are the responsibilities and job description for the Administrative Executive Assistant position at Get It - Hospitality?
Position: Executive Assistant
Location: Onsite
We are looking for a polished and professional Executive Assistant to become an integral part of our innovative team. In this vital role, you will deliver essential administrative and coordination support to senior management, playing a key role in ensuring the seamless operation of our organization. If you excel in a dynamic work environment, possess exceptional multitasking skills, and uphold confidentiality, we encourage you to apply!
Position Overview
As an Executive Assistant, you will report directly to the Chief of Staff and primarily provide support to a designated Senior Executive or team, while also offering assistance to other senior staff members as required. Your initiative, flexibility, and willingness to learn will be critical to your success in this position.
Key Responsibilities
We are dedicated to fostering the professional development of our team members and offer comprehensive training programs that provide pathways for career advancement.
Company Culture And Values
As a certified Great Place to Work®, our organization emphasizes a supportive workplace culture that values collaboration, diversity, and adaptability.
Compensation And Benefits
Employment Type: Full-Time
Location: Onsite
We are looking for a polished and professional Executive Assistant to become an integral part of our innovative team. In this vital role, you will deliver essential administrative and coordination support to senior management, playing a key role in ensuring the seamless operation of our organization. If you excel in a dynamic work environment, possess exceptional multitasking skills, and uphold confidentiality, we encourage you to apply!
Position Overview
As an Executive Assistant, you will report directly to the Chief of Staff and primarily provide support to a designated Senior Executive or team, while also offering assistance to other senior staff members as required. Your initiative, flexibility, and willingness to learn will be critical to your success in this position.
Key Responsibilities
- Deliver executive-level administrative support by managing intricate calendars, strategically prioritizing tasks, organizing comprehensive travel arrangements, and processing travel expenses to enhance executive productivity.
- Draft and compile reports, presentations, and correspondence for the senior management team.
- Plan, coordinate, and execute complex meetings, events, and hospitality arrangements for both internal and external stakeholders, utilizing various platforms and settings, including on-site, off-site, and video conferences.
- Provide high-level administrative assistance for strategic projects and cross-functional teams, ensuring effective execution and alignment with organizational objectives.
- Facilitate the onboarding of new vendors for payment processes and purchase orders.
- Collaborate with the administrative team to guarantee seamless backup coverage and uninterrupted support during peak periods or absences.
- Manage the administration of resources and the organization-wide scheduler via Outlook to effectively address conflicts and room assignments as necessary.
- Oversee office logistics, including managing supplies, distributing correspondence for the supported team, and handling incoming communications to ensure efficient daily operations.
- Bachelor's degree or an equivalent combination of education and professional experience.
- 8-10 years of professional experience, with a minimum of 5 years in an executive support role preferred.
- Exceptional written, verbal, and interpersonal communication abilities.
- Proven ability to manage confidential information with appropriate discretion.
- Strong time-management capabilities with the adaptability to multitask while consistently seeking constructive solutions.
- Ability to work autonomously as well as collaboratively in a team setting, managing various tasks from inception to completion with meticulous attention to detail.
- Proactive situational awareness, with the aptitude to anticipate needs and navigate dynamic environments effectively.
- Documented experience in organizing cost-effective travel and meeting arrangements while optimizing schedules and budgets.
- Proficient in spreadsheets, databases, presentation software, and social media platforms.
- Highly skilled in MS Outlook and MS Office, with an eagerness to learn new software and systems.
We are dedicated to fostering the professional development of our team members and offer comprehensive training programs that provide pathways for career advancement.
Company Culture And Values
As a certified Great Place to Work®, our organization emphasizes a supportive workplace culture that values collaboration, diversity, and adaptability.
Compensation And Benefits
- Competitive Pay
- Annual Employee Bonus
- 401(k) with employer match
- Short-Term and Long-Term Disability Insurance
- Life Insurance & AD&D
- Opportunities for Career Advancement
- Comprehensive Training Programs
- Tuition Reimbursement
- Access to an online training platform
- Medical, Dental, & Vision Insurance (effective after 30 days of employment)
- Vacation Time, Sick Time, Paid Holidays, and Floating Holidays
- Service/Volunteer Days
- Employee Perks, including:
- Generous Employee Firearm Purchase or Gift Program
- Employee Discounts
- Free Unlimited Classes at the Academy
- Friends & Family Discounts
- Annual Prescription Safety Glasses Reimbursement
- Annual Safety Shoe Reimbursement
- Onsite Gym at Corporate HQ
Employment Type: Full-Time
