Remote Administrative Assistant | WFH Opportunity

Job Overview

We are an organization committed to fostering inclusive communities for individuals with developmental disabilities, special needs, and those experiencing homelessness. Our mission is supported by the management of over 40 properties, providing quality, affordable housing and innovative shelter solutions such as safe parking programs, pallet shelters, villages, and transitional housing. We also offer property management services for nonprofit partners and housing navigation and support services to individuals with disabilities and formerly unhoused individuals.

We are currently in search of a proactive and detail-oriented Administrative and Operations Coordinator. This position is ideal for someone who excels in a fast-paced environment, enjoys tackling challenges, and possesses exceptional organizational skills.

Key Responsibilities

• Prepare materials for Board presentations and accurately document meeting minutes.
• Schedule and facilitate Board committee meetings.
• Welcome visitors and direct them to the appropriate departments.
• Organize various office operations, including moves, maintenance, and storage management.
• Serve as a liaison with IT consultants to manage devices, internet services, and data security measures.
• Oversee and maintain Microsoft Office tools, including SharePoint sites and cloud organization.
• Research and propose new software solutions to enhance organizational efficiency.
• Provide technical training and support to staff members.
• Manage communication systems, such as RingCentral, and ensure effective phone operations.
• Coordinate external company events and manage office supply inventory.
• Collaborate with contractors for office maintenance, including internet setup, furniture assembly, and cleaning services.
• Maintain compliance with necessary business licenses.
• Track incoming mail and packages for various departments.
• Create and manage employee identification badges and business cards.
• Keep fundraising platforms and directories up to date.
• Assist with additional projects as requested by the Executive Director or HR leadership.
  
  

Required Skills

• Strong organizational and problem-solving capabilities.
• Ability to prioritize tasks effectively within a dynamic environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365 and technological tools.
• A compassionate approach toward the individuals we serve.
  
  

Qualifications

• An Associate degree is required; a Bachelor's degree is preferred.
• A minimum of 2 years of relevant experience in nonprofit organizations, affordable housing, or homeless services is preferred.
• Demonstrated proficiency in Microsoft applications, including Excel, Word, and SharePoint.
  
  

Career Growth Opportunities

Joining our team offers a unique opportunity for professional development, allowing you to expand your skill set while making a significant impact within the community.

Company Culture and Values

Our organization promotes a culture of collaboration and inclusivity, ensuring a supportive environment for both our team and the individuals we serve. We value proactive engagement and strive to create impactful solutions within the communities we operate in.

Networking and Professional Opportunities

As part of our organization, you will have numerous opportunities to network, develop skills, and collaborate with a passionate team dedicated to social equity and community support.

Employment Type: Part-Time