What are the responsibilities and job description for the Administrative Assistant (Billing and Office Support) position at Get Simple Box?
Make a Real Impact Behind the Scenes
Are you someone who thrives on organization, loves working with numbers, and enjoys making a meaningful difference? Do you consider yourself Humble, Accountable, Smart, and Kind? If that sounds like you, we’d love to welcome you to the team!
At Get Simple Box, we don’t just provide storage containers—we help people simplify their lives, reduce stress, and focus on what matters most. Our customers count on us to handle the logistics so they can handle their priorities. We’re looking for a dedicated Administrative Assistant (Billing and Office Support) who can help keep our financial operations smooth, accurate, and on point—while being a positive addition to our team.
What You’ll Do (And Why It Matters): Keep Things Moving with Billing & Payment Support
- Turn estimates into invoices quickly and accurately.
- Process rental payments on the same day as delivery.
- Keep records up to date across QuickBooks, our Inventory System, and our CRM.
Why it matters: Timely billing keeps our customers happy and our business running strong. You’ll be the person making sure nothing slips through the cracks.
Be a Proactive Problem-Solver in Collections & Accounts
- Monitor payments and take action on any issues immediately.
- Follow a proven collections process that’s fair, firm, and efficient.
- Handle daily bank deposits and ensure every dollar is accounted for.
Why it matters: You’ll help maintain the financial health of our business—so we can keep delivering great service.
Keep Us Organized with Payables, Payroll & Reporting
- Process vendor payments and submit payroll on time.
- Stay ahead of license renewals, permits, and compliance reports.
- Keep our financial scorecards updated and accurate.
Why it matters: Accuracy keeps everything running smoothly, from our team’s paychecks to staying compliant with regulations.
Stay on Top of Inventory & System Updates
- Track container movements in real time using Sortly & QBO.
- Keep our calendars and inventory lists accurate and up to date.
- Manage purchase requests and schedule incoming inventory shipments.
Why it matters: Accurate inventory means better service for our customers—and less stress for our team.
Be a Team Player & Process Improver
- Join our daily huddles.
- Share ideas for improving our systems and processes.
- Help out with inbox management, quoting, or customer calls when needed.
Why it matters: You’ll help foster a team culture that’s collaborative, efficient, and always looking for ways to get better.
Is This You? (We Hope So!) You’ll be a great fit if you:
- Have 2 years of experience in admin, customer service, or bookkeeping roles.
- Are comfortable using QuickBooks Online (QBO)—or excited to learn it fast.
- Have strong organizational skills and can work well with Google tools (Calendar, Meet, Gmail).
- Speak Spanish (a bonus, but not required).
- Are proactive, detail-oriented, and a natural problem-solver. As a simple test of attention to detail, please mention the word "Padlock" somewhere on your application or initial correspondence with us.
- Don’t mind pitching in to help with the occasional yard maintenance or box prep—teamwork makes the dream work.
What’s It Like to Work Here?
- Based in our Lynden, WA office.
- Use of VOIP phone and company laptop provided.
- Daily huddles at 9:00 AM (required for all team members).
- Somewhat flexible scheduling with a structured work plan.
Perks & Benefits
- Competitive hourly wage: $19–$24/hour (based on experience).
- Medical stipend, PTO, and profit-share bonuses based on performance.
- Team bonuses for successfully onboarding new franchise locations.
- Work with a supportive team that values service, growth, and kindness.
✅ Why Join Us?
At Get Simple Box, we’re about more than containers—we’re about making life simpler, better, and less stressful for our customers and our team. When you join us, you’re not just getting a job—you’re joining a group of people who care about their work, their community, and each other.
If you’re ready to bring your organization skills and positive attitude to a place where your work truly matters, apply today!
Job Type: Part-time
Pay: $19.00 - $24.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- 401(k) matching
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Work Location: Hybrid remote in Lynden, WA 98264
Salary : $19 - $24