Marketing Coordinator

At Ghirardelli Associates we take pride in the accomplishments of our Associates and the environment that we foster. As a Great Place to Work, we strive to provide continuous growth and opportunities for our employees with the best benefits package and competitive wages we can offer. We’re not just an employer, we are family! We are proud to shape the communities we live in, while creating a positive environment for our associates to foster creativity and growth.

Associate Perks:

Work & Life

• Competitive PTO
• 9 Paid Holidays
• Generous Education Allowance
• Bonus Programs
• Company Vehicle (depending on assignment)

Health Benefits

• Medical Insurance 
• Dental Insurance 
• Vision Plan 
• Flexible Spending Plan (FSA)
• Health Spending Account (HSA)
• Wellness Rewards Program

Financial Benefits

• Life Insurance
• Profit Sharing
• 401(k) Plan (employer matching program)

Ghirardelli Associates is currently looking to hire a Marketing Coordinator. This position will be based out of our Roseville office. This is an opportunity to work with an experienced team of professionals!

Position Summary:

We are seeking a detail-oriented and versatile Marketing Coordinator to support our marketing and business development efforts across multiple initiatives. This role will focus on preparing compelling proposals and Statements of Qualifications (SOQs), developing custom marketing materials, and coordinating pursuit strategies in response to RFPs, RFQs, and other solicitations. The Marketing Coordinator will take an active role in proposal development from pre-proposal planning through final submission, ensuring all deliverables meet our high standards for quality and professionalism.

Key responsibilities include leading and participating in proposal teams, attending pre-proposal meetings, creating, compiling and formatting marketing content, and leading presentations and award submittals. The role also supports client research, lead tracking, and coordination with subconsultants, while helping maintain a library of marketing collateral and promotional items.

Success in this role requires excellent time management, strong communication skills, attention to detail, and proficiency in tools such as Adobe InDesign, Photoshop, and Microsoft Office. The ideal candidate is a collaborative team player who can balance multiple priorities and contribute to a fast-paced, deadline-driven environment.

Duties & Responsibilities:

Included but not limited to...

• Participating in and/or leading a proposal team responding to RFPs, RFQs, awards submittals, roster applications, etc., including the pre-proposal process.
• Attend pre-proposal meetings, as needed.
• Developing marketing proposals and supporting materials.
• Compiling all proposal materials (graphics, text, forms and subconsultant material) into a polished, client-ready package.
• Developing qualifications packages, resumes, project descriptions, awards submittals and other custom marketing materials.
• Supporting pursuit and presentation activities as needed.
• Provide support to business development professionals and project professionals through client research and lead management.
• Adhering to Ghirardelli Associates high standards for quality in all marketing deliverables.
• Assist in developing and maintaining supplies of marketing collateral and promotional items.

Skills/Qualifications:

• Bachelor’s degree in Marketing, Project Management, Business Administration, Communications, or a related field.
• Minimum of 5 years of relevant experience in marketing, proposal coordination, or business development—preferably within the AEC (Architecture, Engineering, and Construction) industry.
• Proven ability to produce high-quality, client-ready materials under tight deadlines and competing priorities.
• Excellent written and verbal communication skills, with the ability to coordinate effectively across teams and stakeholders.
• Strong interpersonal skills, with a collaborative and team-oriented approach.
• Advanced proficiency in Adobe Creative Suite (especially InDesign and Photoshop), Microsoft Office (Word, Excel, PowerPoint), and familiarity with virtual collaboration tools (MS Teams, Zoom, Webex, Google Meet).
• Skilled in graphic layout, document formatting, and the development of long-form marketing materials.
• Exceptional attention to detail and commitment to delivering accurate, polished work.
• Well-developed organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Self-motivated and proactive, with the ability to work independently as well as collaboratively.
• Strong relationship-building skills; participation in professional or industry-related organizations is a plus.
• Willingness to travel occasionally for proposal meetings, conferences, or marketing events.

Physical Demands/Working Conditions:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit for up to 6 to 8 hours per day. The associate frequently is required to use hands to finger, handle, or feet. Repetitive reaching, repetitive hand use. The associate is occasionally required to stand. The associate must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Ghirardelli Associates is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Wage Range:

$32.00- $45.00 /per hour

*The wage range listed above is for this specific job posting and hire.

Salary : $32 - $45