What are the responsibilities and job description for the Accounts Payable Specialist position at Gibson Air Conditioning and Refrigeration, LLC?
The ideal candidate will have at least 3 years of accounting experience and will need to have a problem-solving mindset, strong verbal and written communication skills, and have some knowledge of HVAC terminology and software. The Accounts Payable Specialist will also need to have experience with basic accounting, invoicing, and accounts payable.
Responsibilities:
- Process vendor invoices accurately and timely, ensuring proper coding and approvals
- Prepare and process payments (checks, ACH, and wire transfers) in accordance with payment schedules.
- Handle accounts payable, invoices, and customer billing in coordination with the accounting team.
- Performing accurate data entry and maintaining organized financial records within QuickBooks.
- Preparation and submittal to owners or general contractors of schedules, material sources, claims, invoices, or any other required paperwork.
- Assist in preparing project proposals, contracts, and compliance documentation.
- Organize and maintain project files, vendor records, permits, and compliance documentation
- Track permits, licenses, and regulatory documentation for company projects
- Monitor accounts to ensure payments are up-to-date and manage vendor relationships
- Resolve discrepancies with vendors
- Ability to work independently while also being a team player
- Positive attitude, accountability, and attention to detail
- MUST be self-motivated
Schedule: Monday thru Thursday 7am-3:30 pm Friday 7am-12pm. No weekends.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Accounts payable: 3 years (Required)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Winter Haven, FL 33880 (Required)
Ability to Relocate:
- Winter Haven, FL 33880: Relocate before starting work (Required)
Work Location: In person
Salary : $17 - $20