What are the responsibilities and job description for the Trade Compliance Export Specialist position at Gilbarco Veeder-Root?
The Trade Compliance/Export Specialist is responsible for ensuring that the company’s trade practices are in compliance with local and international regulations in regards to the movement of products to our customers. They are responsible for the accuracy and integrity of all products we ship. This position will assist in the coordination of the movement of goods and products from one destination to another. This could be from one country to another or within the domestic United States. This job involves ensuring the correct paperwork is in place for shipments and their exporters. They will also monitor freight through the entire process and work to resolve any issues.
Key Responsibilities
- Maintain and keep documents traceablity on import/export process to ensure Veeder-Root is complaint for the Duty Drawback Program.
- Obtain inland BOL, record ITN number, and file accordingly by country
- Label the export for inland pick by Freight Forwarder appointed truck
- Annual updating of Free Trade Agreement information
- Qualify newly exported parts for the FTA when identified
- Update parts with HTS codes/CCL restrictions
- Update parts both through Windchill and newly exported manufactured/purchased goods.
- Pull ITRAC data for previous months imports through ACE
- Review data and update inform for DHL KPI – clearing good timely.
- Download/Review export data from ACE
- Identify compliance risks
- Prepare and process exporting documentations such as customs declarations, commercial invoices, and other country specific customs related clearance requirements.
- Complete export documentation for Air/LCL and Ocean shipments
- Complete BOL/VGM statement for all ocean container shipments
- Process manual requests for documents needed for compliance such as small package
- Ensure compliance with international trade regulations such as export controls, trade restrictions, and sanctions.
- Clear all compliance holds
- Review/update end user certificates for customer orders
- Maintain accurate records of all export transactions and related documentation.
- Maintain Hockman Lewis releases
- Filing of blue shippers – making of BOL and send to Finance
- Tracking of invoiced exports not picked up – reporting to Finance at end of month
- Maintain up to date standard work instructions.
- Assist with special projects, such as process improvement initiatives.
Additional Responsibilities
- Collaborates and communicates with all US carriers and freight forwarders (preferred and non-preferred), customer service representatives, service providers, and others involved in the shipment of products to ensure accurate and timely delivery of goods.
- Ensure carriers are aware of plant schedule changes
- Schedules large shipments and plans logicistics to ensure timely pick up of goods.
- Tracks, traces, and updates the status of outgoing shipments.
- Maintaining the container loading spreadsheet and schedule.
- Weekly container status call participation
- Actively identify any issues that may impact shipment status.
- Works to resolve any issues that may arise with the deliver of goods – cross shipments, missing shipments, document issues, etc
- Prepare and process shipment documentations such as Bills of Lading.
- Prepare and process exporting documentations such as customs declarations, commercial invoices, and other country specific customs related clearance requirements.
- Process manual requests for documents needed for compliance such as small package
- Verify accuracy of shipment information, such as weight, volume, product description, and pricing.
- Ensure accurate and timely billing of all shipments.
- Keep accurate files of good shipped.
Background and Skills
- Associates Degree preferred, not required.
- Experience working in a logistics or export related role is preferred.
- Knowledge of logistics and transportation industry practices and terminology is preferred.
- Understanding of international trade regulations and customs procedures.
- Excellent attention to detail and organizational skills.
- Strong communication skills, both written and verbal.
- Ability to work well under pressure and multi-task in a fast paced environment.
- Proficiency in computer software applications, such as Microsoft Office.
- Ability to work work independently as well as part of a team.
- Flexibility to work different hours as needed to fit the business needs.
WHO IS GILBARCO VEEDER-ROOT
Gilbarco Veeder-Root, a Vontier company, is the worldwide technology leader for retail and commercial fueling operations, offering the broadest range of integrated solutions from the forecourt to the convenience store and head office. For over 150 years, Gilbarco has earned the trust of its customers by providing long-term partnership, uncompromising support, and proven reliability. Major product lines include fuel dispensers, tank gauges and fleet management systems.
WHO IS VONTIER
Vontier (NYSE: VNT) is a global industrial technology company uniting productivity, automation and multi-energy technologies to meet the needs of a rapidly evolving, more connected mobility ecosystem. Leveraging leading market positions, decades of domain expertise and unparalleled portfolio breadth, Vontier enables the way the world moves – delivering smart, safe and sustainable solutions to our customers and the planet. Vontier has a culture of continuous improvement and innovation built upon the foundation of the Vontier Business System and embraced by colleagues worldwide. Additional information about Vontier is available on the Company’s website at www.vontier.com.
"Vontier Corporation and all Vontier Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law."
