Executive Assistant to CFAO and CMDO (Temp)

Executive Assistant to Chief Financial & Administrative Offi

Company Overview 

Girl Scouts of Greater Los Angeles (“GSGLA”) is the largest girl-serving nonprofit agency in the Los Angeles region. Our mission is to build girls of courage, confidence, and character, who make the world a better place. www.girlscoutsla.org. 

Our core values of Integrity, Clarity of Purpose, Accountability and Respect represent how we behave on a day-to-day basis. These are the specific behaviors that are imperative and encouraged in our company culture.  

We are committed to building a diverse staff that reflects the communities we work alongside, and we value diversity, equity and inclusion in our workplace. 

We encourage all qualified individuals to apply, and strongly encourage people from underrepresented groups to apply. In addition, reach out to us if you are a candidate whose disability prevents you from being able to complete our online application. 

Position Summary

The Executive Assistant (EA) provides administrative support and coordination to the Chief Financial & Administrative Officer (with responsibilities for the areas of Finance, Human Resources, IT, Risk Management, and Properties) and the Chief Mission Delivery Officer (with responsibilities for the areas of Membership & Data, Girl & Volunteer Experience, and Retail & Product Programs).  In addition, the EA directly supports the work of the Finance and Audit Committees of the Board and provides support as needed to the departments of the Chiefs.

Essential Duties & Responsibilities

•    Managing the Divisions of the CFAO and CMDO (the Chiefs) in a manner that relieves the Chiefs of non-executive tasks. Primary responsibilities include heavy and complicated calendar management, coordinating executive logistics such as meetings, phone calls, appointments, travel arrangements, and organization-wide scheduling as required by the Chiefs.
•    Preparing and editing professional correspondence for the Chiefs, including memos, emails, letters, and reports with accurate grammar, spelling, and punctuation.
•    Providing support for Board Committees (Finance, Audit, etc.) including scheduling, communications, meeting planning (meeting notices, agendas, meeting materials, reports,
meeting set-up), documentation and record-keeping, including reports, meeting minutes, and
other materials to Committee members and the Board, as needed.
•    Understanding the major accountabilities by functional area within the Divisions of the Chiefs and working collaboratively with the teams to support, enhance and promote the teams’
objectives and initiatives; providing back-up support and assistance with special projects as needed.
•    Providing courteous, consistent, and knowledgeable customer service both internally and externally.
•    Always maintaining confidentiality. Ensuring all communications to and from the Chiefs from both internal and external audiences are handled appropriately and with a sense of urgency and sensitivity. 

Required skills

•    Minimum five years of experience supporting executives with demonstrated ability to maintain confidential documents, correspondence, and discussions.
•    Exceptional interpersonal skills including excellent written and oral communication skills, with the ability to communicate clearly to a variety of audiences.
•    Demonstrated ability to interact with organizational constituents and provide prompt and courteous customer service to all customers in person, via phone, written note, and email.
•    Possesses strong organizational and analytical skills, and an intuitive and proactive approach to support.
•    Ability to achieve a high level of accuracy with extreme attention to detail, especially with data and financial information.
•  Ability to meet deadlines and possess excellent follow-through skills.
•    Ability to take initiative, work independently, be self-directed and self-motived, and prioritize appropriately.
•  Advanced skills in Outlook and Office365 (Word, Excel, PowerPoint, SharePoint)
with the ability to learn other technology as needed.  Familiarity with Salesforce and
SAP Concur a plus.
•    Ability to work a flexible work schedule with some evening, early morning and weekend work required.
•  Bachelor’s degree or significant equivalent career experience.

Recommended Education, Training and Experience 

•   Experience in non-profit organizations preferred. 
•   Hands-on experience with finance and accounting; some experience with HR, IT and Risk
Management helpful.
•   Experience supporting Boards of Director and/or Board Committees.

GSGLA Employee Requirements 

•   Comply with state-mandated reporter training 

Attend GSGLA signature events and/or other activities as assigned 

Physical Requirements

•    The incumbent is in a non-confined office-type setting in which he or she is free to move about at will. The environment for this position is mostly clean and comfortable but may include some minor annoyances such as noise, odors, drafts, etc. while performing this work, the incumbent:

      o    Will spend time sitting, utilizing the computer.
      o    Will spend time standing/walking throughout the facilities.
      o    Must travel via personal vehicle or public transport to various facilities throughout the region.
      o    May lift to 15 lbs. periodically. If more, the incumbent must request assistance.
•   The incumbent must be able to perform this job safely, without endangering health or safety
of him/herself or others.
•   Reasonable accommodation may be made to enable individuals with disabilities to perform the
essential functions.

Benefits / Other 

Employees of GSGLA receive a competitive benefits package and paid time off, including the closure of its offices the second and fourth Monday of every month. Full time staff are eligible to opt into plans that cover medical, dental, vision, life and even pet insurance, an employee assistance program, as well as a 403(b) retirement plan. 

Vaccination Policy

Girl Scouts of Greater Los Angeles requires its employees to be vaccinated against COVID-19, subject to certain exemptions as required by law. New hires working at Girl Scouts of Greater Los Angeles must be fully vaccinated upon hire. Please contact the People & Culture Department for a copy of the vaccination policy. 

Salary : $35 - $38