What are the responsibilities and job description for the Administrative Clerk position at Glen Ellyn Volunteer Fire Company?
Description
The Glen Ellyn Volunteer Fire Company (GEVFC) was established in 1907 to ensure fire protection throughout the Village of Glen Ellyn. Today, it’s comprised of over 60 volunteer firefighters, contracted EMS personnel and administrative staff who provide 911 emergency services to the community.
GEVFC is seeking a part-time Administrative Clerk. The position reports directly to the Fire Company Administrator and is responsible for essential clerical duties including managing payables, maintaining electronic and paper records, scheduling public education and handling various data entry tasks. Additionally, the Clerk will answer phones, doors and retrieve mail.
Necessary skills include data management, organization and the ability to work independently in a task driven environment. The successful candidate must be willing to learn new things, exhibit confidence working with various software applications and be able to research, compile, analyze and report data. Initiative, professionalism & discretion are required.
Essential Functions
● Serve as the first point of contact for community members & guests.
● Answer phones, doors and respond to email & other correspondence.
● Enter payables, submit bi-monthly payroll, track purchase orders and process expense reports.
● Provide general financial support to the Treasurer, Financial Secretary and Administrator.
● Maintain personnel files and training records.
● Coordinate on and off-site fire prevention events including station tours, fire drills, pre-plans and other public education activities.
● Perform data entry, quality control & analysis using Microsoft Office & other software.
● Maintain office & house supply inventory, manage facilities support tickets.
● Retrieve & distribute mail from PO Box & Village mailbox.
● Other projects as assigned by the Administrator, Chief or Treasurer.
Qualifications
Qualified candidates must possess a high school diploma or equivalent as well as excellent written and verbal communications skills, including the ability to communicate with tact and professionalism under various circumstances. The ideal candidate must also be able to think and work independently and initiate projects or tasks with confidence. Experience with Microsoft Office software, especially Word, Excel and Teams, is required.
Schedule & Compensation
The work schedule is Monday-Friday 9a to 2p with some flexibility. This is an in-person position located at company headquarters. (Occasional special events or off-site training may be required.)
Compensation for this non-exempt, part-time position is $25.00 per hour plus a 401k plan with a 4% annual employer contribution. Paid time off (PTO) accrues at a rate of 1 hour per 40 hours worked. There are no health benefits or other fringe benefits.
How to Apply
· Please submit a resume and cover letter to admin@glenellynfire.org.
· Resumes will be reviewed as they are received.
· First round interviews will begin Monday, August 19th.
· Second round interviews may be required.
· The position is open until filled.
· The selected candidate will be subject to a background and reference check.
Salary : $25