What are the responsibilities and job description for the Executive Assistant to the Director of Athletics/Fitness and Wellness Center position at Glen Oaks Community College?
DUTIES AND RESPONSIBILITIES
Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier).
Some examples of duties include:
- Provide clerical support to the Athletic Director and coaches within the Athletic Department.
- Make travel arrangements for all sports teams, coaches, and the Athletic Director.
- Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport.
- Monitor all social media accounts related to the Athletic Department.
- Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials.
- Collect and deposit, to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics.
- Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings.
- Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events.
- Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes.
- May work evenings or weekends as needed for Athletic Operations.
The above statements are intended to describe the general nature and level of work performed by the individual assigned to this role and should not be interpreted as a comprehensive list of duties. The full posting can be found on our website at: https://www.glenoaks.edu/about-us/human-resources/employment/
REQUIRED QUALIFICATIONS
- Associate’s degree in related field (equivalent combination of education and experience may be substituted).
- Demonstrate keyboarding ability.
- Ability to deal effectively with the public.
- A comprehensive command of grammatical structure, sentence structure, spelling, punctuation, and the ability to compose, in good form, various correspondences.
DESIRED QUALIFICATIONS
- One (1) year experience in secretarial position.
HOW TO APPLY
Serious candidates should submit a cover letter, resume, contact information for three (3) professional references, and unofficial copies of transcripts.
Job Type: Full-time
Pay: From $15.46 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
Application Question(s):
- Are you available to work evenings and weekends as needed for athletic operations?
Experience:
- Clerical: 1 year (Preferred)
Ability to Commute:
- Centreville, MI 49032 (Required)
Ability to Relocate:
- Centreville, MI 49032: Relocate before starting work (Required)
Work Location: In person
Salary : $15