Design Build Project Coordinator

Work With The Best

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Design Build Project Coordinator

Position based in Wilton, CT

Salary range: $60,000 - $80,000 depending on experience

Must be legally authorized to work in the United States

Glengate is seeking a talented and organized individual to join our Design, Build, and Outdoor Furnishings and Décor (OFD) team as a Design Build Project Coordinator! The successful candidate is committed to exceeding client expectations and demonstrating excellence. In this role, you will project a professional image in all communications with clients, employees, and vendors. If you excel in a fast-paced environment and provide exceptional customer service, can balance and possess strong time management and prioritization skills while remaining composed under pressure, we want to hear from you!

JOB SUMMARY: The Design Build Project Coordinator is a key position in the success of our Design, Build, and OFD departments. This multi-functional role is full-time, year-round, and provides 5-star customer service to our clients and associates. The role enhances operational efficiency, ensures seamless cross-team coordination, and provides high-level administrative and strategic support to drive project and organizational success.

Responsibilities

• Develop and manage team schedules, meetings, and cross-department collaboration to ensure seamless project execution.
• Oversee project timelines to prevent delays and ensure completion within scope and budget.
• Lead the implementation and optimization of workflows and standard operating procedures (SOPs) to enhance productivity.
• Serve as a liaison between Design, Build, and OFD teams, ensuring alignment on project goals and deliverables.
• Coordinate and facilitate vendor selection, including quotes, contracts, and procurement, to ensure cost-effective decisions.
• Track and analyze project insights, compile post-project reviews, and present recommendations for process improvements.
• Oversee budget tracking, invoice approvals, and financial documentation to ensure department expenses align with forecasts.
• Assist with estimations and change orders, ensuring accuracy and alignment with project scope.
• Extract estimations from Aspire software and review for accuracy.
• Ensure all vendor and subcontractor documentation complies with company policies, including licenses, insurance, and contracts.
• Manage project documentation systems to ensure all project information is getting distributed throughout the departments in a timely and organized manner.
• Manage compliance documents, including permits, zoning requirements, and risk assessments, to prevent project liabilities.
• Manage AR and AP efforts for the departments working with Accounting department to ensure responsible cash flow and collections.
• Provide strategic administrative support, ensuring all client-facing materials uphold Glengate’s professional standards.
• Handle and resolve client inquiries, escalating concerns only when necessary.
• Lead logistics for client presentations, including design materials, samples, and visual assets.
• Oversee vendor and subcontractor relationships, maintaining an up-to-date directory of preferred partners.
• Collaborate with marketing to ensure all external communications align with brand guidelines.
• Oversee and coordinate onsite events, ensuring smooth execution and alignment with business objectives.
• Arrange travel logistics, including accommodations, itineraries, and reimbursement tracking.
• Manage and maintain office spaces, ensuring project materials and samples are organized and accessible.
• Research, recommend, and implement tools or processes that improve team efficiency and project outcomes.
• Provide oversight of Aspire software to ensure seamless tracking of estimations, budgets, and workflows.
  
  

Knowledge & Requirements

• 5 years in project coordination, business operations, or administrative leadership within design-build, construction, or a related industry.
• Proven ability to make independent operational decisions that impact project execution and budgeting.
• Experience with vendor negotiations, contract management, and financial tracking preferred.
• Strong analytical and problem-solving skills with the ability to proactively identify and resolve bottlenecks.
• Proficiency in Microsoft Office Suite; Aspire software experience highly preferred.
• Exceptional ability to multitask and manage complex administrative functions.
• Ability to create, implement, and refine SOPs to enhance efficiency.
• Must be available to work occasional Saturdays as required by project demands.
• Some experience with estimating and handling change orders is preferred.
  
  

The Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)
  
  

Glengate is an award-winning company celebrating 50 years of exceptional design/build projects and 5-star property and pool maintenance, specializing in one-of-a-kind swimming pools and landscapes and fulfilling our client’s dreams. We are a many-faceted and multi-cultural organization employing 175 people of diverse roles, skill sets, experience, and nationalities. Because we are in great demand and experiencing substantial growth we are offering sought-after opportunities to work for Glengate, one of the most prestigious and desired employers in our area.

Located just 40 minutes outside of New York City, our employees have worked for Glengate for years – even decades – enabling us to stand behind our work with an unparalleled lifetime guarantee. Visit us at www.glengatecompany.com to learn more about the beautiful spaces we create!

Glengate is a family company of the Mariani Premier Group. Founded by green pioneer Frank Mariani, The Mariani Premier Group is a collection of the finest landscaping companies across the country, formed with the singular goal of being the world’s premier outdoor living company, creating and nurturing outdoor spaces that bring families and communities closer together. Our founding companies share best practices in landscape design, construction, maintenance, and stewardship. We use our combined scale to gain priority access to new technologies and preferred materials. Most importantly, the Mariani Premier Group works together to attract, develop, and reward top talent in the industry.

Pay Transparency

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Position Range

$60,000- $80,000

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.