Administrative Assistant

Job Summary:
Assist the Vice President Construction, Regional Vice President, Project Managers (PM's) and Estimating with the administrative requirements for PennDOT/P3 or private projects. Perform a variety of office duties including clerical, receptionist and project based work.  Project a professional company image through in person and phone interaction.  This non-exempt position will work with direct supervision.

Essential Functions:   
* Prepare bid documents provided by estimator.
*Prepare solicitations required for municipal/public bids (including preparation of solicitation, e mailing, faxing, calling, and completing the call log
*Complete corporate information required for prequalification applications required for municipal/public/private bids. 
*Provide administrative and clerical support for a variety of management personnel.
* Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones.
* Create and maintain spreadsheets as directed.
* Assist in scheduling events as directed (including registrations, hotel and flight reservations).
* Input, maintain and analyze data as requested.
* Maintain and order office and kitchen supplies for assigned location.
*May occasionally be required to work more than 40 hours per week and non-traditional hours, including, but not limited to, weekends and evenings during heavy bidding timeframes, as necessary.
* Exercise proper care and maintenance of company equipment.
* Perform additional assignments per supervisor's direction.

Knowledge of:
* Advanced knowledge of MS Office, including Excel, PowerPoint and Outlook.
* General office equipment, such as computers, faxes, copiers, etc.
* Professional telephone protocol.
* Professional correspondence.
* The heavy construction industry.
* PennDOT ECMS or similar systems for private or non PennDOT jobs preferred

Ability to:
* Learn and follow GOH company policies and procedures.
* Interact with employees at all levels of the company in a professional and supportive manner, as well as with visitors to GOH.
* Ability to travel as needed to attend company-mandated trainings and other company-sponsored events.
* Handle a high volume of work with accuracy.
* Prioritize and manage multiple projects simultaneously.
* Follow through on issues in a timely manner.
* Efficiently and flexibly deal with changing priorities.
* Be proactive and resourceful.
* Maintain confidentiality.
* Use good judgment.
* Work in a fast paced environment, sometimes under pressure.
* Type 60 plus words per minute preferred.

Qualifications: 
* Must have strong organizational and time management skills.
* Must have excellent interpersonal verbal and written communication skills.
* Must have advanced knowledge of MS Office and general office equipment.
* Must have strong decision making skills and be detail oriented.
* A valid driver's license for the state in which you reside with acceptable driving record per company minimum standards for drivers preferred.
* Must already be or be willing to become a Notary Public. 

Education:
* High school diploma or equivalent.

Experience: 
* Prefer 3 years of as an Administrative Assistant experience supporting a company officer in a small to medium sized company.

Physical Requirements:
* Constant (67 100%)   Talk and hear in conversations with customers directly or on the telephone.
* Constant (67 - 100%) - Sit for sustained periods of time.
* Constant (67 - 100%) - See and read PC screens.
* Constant (67 - 100%) - Use fingers/hands to type and file.
* Constant (67 - 100%) - use basic office equipment such as phones, computers, file cabinets, copier, etc.
* Frequently (34 - 66%) Bending, stooping, stretching, and prolonged standing.
* Occasionally (0 - 33%) - Lift and/or transport items weighing less than 25 pounds from one location to another.
* Occasionally (0 - 33%) - Operate and sit in vehicle for sustained periods of time.
* Occasionally (0 - 33%) - Walk and work on uneven terrain.
* Occasionally (0 33%) - Wear Personal protective equipment.
* Occasionally (0 - 33%) - Stand for long periods of time.