Project Coordinator

Our Mission:

Through inspired engineering and design, we deliver outstanding solutions that positively impact lives. We use an interdisciplinary development process that combines our diverse engineering experience with creative industrial design solutions. We succeed when our partners succeed – it’s all about solving the most complex challenges by creating transformative technology.

Our Culture and People:

At Goddard, our most important asset is our people. We don't just work together; we thrive together. We foster a culture of collaboration, continuous learning, and mutual support. We believe in taking exceptionally good care of each other because great teams build great solutions. If you are someone who embodies the values of accountability, inspiration, dedication, efficiency, innovation, integrity, quality, and reliability, we want you on our team. Come be a part of a workplace where your ideas are valued, your growth is encouraged, and your contributions make a real impact. Join us in shaping the future of transformative technology – together.

The Role:

Goddard is seeking a Project Coordinator to join our growing team. This position harmonizes strategic projects with vital administrative duties, acting as a key hub for coordination and communication within a vibrant and forward-thinking program. If you excel in a high-energy setting, relish tackling complex problems, and are adept at both operational and strategic responsibilities, this is a fantastic chance to make a meaningful difference. The Project Coordinator role is located in Beverly, MA and occasional travel to the Worcester area will be required.

Responsibilities:

Administrative Support

• Travel Logistics: Coordinate and manage detailed domestic and occasional international travel arrangements, including flights, accommodations, transportation, and itineraries to ensure seamless travel experiences.
• Correspondence Management: Triage emails, draft and proofread communications, and handle confidential materials with discretion.
• Purchase Order (PO) Processing: Process purchase orders and track material, ensuring efficient workflow and inventory management.
• Quote Preparation: Prepare and write quotes for pure Time and Materials (T&M) projects, ensuring clarity and precision.
• Reporting: Pull and compile data for reporting purposes, providing accurate and timely information to stakeholders.

Strategic Support

• SuiteProjects Pro Updates: Maintain and update professional services automation (PSA) system for projects, ensuring accuracy and timeliness.
• Engineering Change Order (ECO) Management: Actively chase and follow up on ECOs to ensure timely completion.
• Vendor Coordination: Quote materials and parts with vendors, ensuring competitive pricing and timely delivery.
• Toolbox Management: Manage Goddard-owned toolboxes at Client site, ensuring proper maintenance and availability.
• Quality Compliance: Ensure compliance with Goddard’s Quality Management System, adhering to all required standards and procedures.

Communication and Liaison

• On-boarding: Handle administrative tasks related to on-boarding new team members, ensuring a smooth transition.
• Point of Contact: Serve as a key point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Meeting Preparation: Prepare summaries, briefings, and background materials for meetings, proactively addressing needs as they arise.
• Meeting Minutes: Attend meetings as needed, take minutes, track next steps, and ensure action items are addressed.

Qualifications:

• 5 years’ related experience.
• Experience with project management is preferred.
• Strong organizational and time management skills.
• Excellent communication (written as well as verbal), collaboration, and relationship-building skills with the client, technical team, and business development team.
• Detail-oriented with a focus on accuracy.
• Ability to handle multiple tasks and prioritize effectively.
• Experience with travel logistics, quoting, and PO processing is a plus.
• Familiarity with quality management systems and compliance requirements.
• Proficiency in the following software: Microsoft Project (or equivalent Gantt programs), Microsoft Office Suite, task tracking systems such as Asana, SuiteProjects Pro, etc.

Our Benefits:

Flexible Time Off: Enjoy some well-deserved rest and relaxation with our Flexible Time Off schedule and 10 paid holidays.

Retirement Savings: Invest in your future with a 401(k)-retirement plan with profit sharing contribution.

Health Coverage: Access to comprehensive medical, dental, and vision insurance for you and your family.

Family Support: We are in support of establishing Families, Goddard offer 6 weeks fully paid parental leave with support of PFML state programs.

Company Engagement: Engage with your colleagues through a variety of regular company and team events, including our weekly social hours, Athletic Club activities, and department outings.

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