Accounting Specialist

Position Summary:

This rotational role will touch all aspects of the Accounting Specialist function, but the primary role is that of a Accounts Payable function. This role requires a highly detail-oriented person that is able to manage multiple deadlines, ensuring we are in compliance with our external vendors and employee payment practices. This individual must work well independently but also function as a team player, supporting team members as necessary.

Essential Functions:

• Process vendor payments; process employee disbursement vouchers through BMO Harris ACH Direct Deposit and review for payment support documentation, and keying Clearing Account disbursement vouchers.
• Process all accounts payable duties including reviewing, coding, entering, printing, mailing of checks, and scanning invoices into Aderant on weekly / monthly basis.
• Maintain and update health and dental spreadsheets. Prepare, enter and scan journal entries for all health claims, as well as scanning miscellaneous journal entries into Aderant.
• Process clearing account checks.
• Pay and create vouchers for all Master Card payments including scanning and filing.
• Create prepaid voucher entry of U.S. Patent & Trademark Wires
• Uploading Disbursement activities.
• Process accounts receivable, cash receipts, check deposits, personal expense payments/collections relating to balances owed, and trust account transactions (wires and checks)-serving as a backup resource.

Miscellaneous:

• Run personal expense reports at the end of each month. Create invoices for payments received.
• Process annual 1099’s in 1099-Prosoftware which includes entering all pertinent 1099 information, running reports, printing forms, mailing the 1099’s and uploading the files to the IRS.
• Generate monthly 1099 Report in Aderant and reconcile vendors to W-9 Forms.
• Reconcile and prepare worksheet for Sales and Use Tax Payable.

Trust Accounts- serving as a backup resource:

• Administer Trust Accounts receivable, payable reviewing, coding, entering, printing, mailing of checks and scanning of documentation into Elite.
• Conduct monthly reporting of Trust account balances.
• Conduct monthly reconciliation of Trust Account bank statements.
• Calculate and post interest for client trust account.

Minimum Qualifications:

• A minimum of 2 years related experience that includes high volume data entry.
• Working knowledge of Microsoft Word and Excel. Proficient keyboarding skills.
• Working knowledge of basic accounting principles and accounts payable.
• Ability to handle multiple priorities in a fast paced and deadline driven environment.

Job Type: Full-time

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 2 years (Required)

Ability to Commute:

• Milwaukee, WI 53202 (Required)

Work Location: In person