What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Golden Empire Mortgage Inc?
Job Description
Job Description
Overview :
Under general supervision of the Branch Manager, the Administrative Assistant is responsible for working closely with branch operations, sales staff, and clientele. Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities :
- Answer and direct phone calls
- Organize and schedule appointments and meetings
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Provide information by answering questions and requests
- Handle multiple projects
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Write letters and emails on behalf of other office staff
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Reply to email, telephone, or face to face inquiries
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of other colleagues
- Provide polite and professional communication
- Implement clerical duties and administrative processes
- Conduct data entry
Qualifications :
High School Diploma / GED; or, any equivalent combination of experience and / or education from which comparable knowledge, skills and abilities have been achieved. Abilities Required :
Administrative Writing & Typing Skills, Reporting Skills, Professionalism, Proficiency in Microsoft Office, Organization, Time Management, Verbal Communication, Attention to Detail, Accuracy, Multitask, Teamwork
