Materials Management Assistant

Job Title:                                Material Management Assistant

Classification:                        Non-Exempt/Hourly

Reports To:                            Material Management Director 

Position Type:                       Full-Time

Hours Worked/Shift:            Monday - Friday 

Summary: Responsible for the ordering, receipt, storage, and distribution of all materials delivered to the Materials Management Department by various vendors. Responsible for daily inventory of Pyxis Supply Units and restocking of such as needed. Will assist accounts payable in the reconciliation of invoices to orders, tracking supplies that have not yet arrived, and will assist management personnel from other areas in obtaining supplies relevant to their operation. 

Essential Functions: 

1. Receives materials delivered to the facility by various vendors.
2. Properly disburses all materials to various locations in the medical center.
3. Makes corrections, deletions, and adjustment to quantities of materials stocked in relation to the PAR Level Replenishment Systems throughout the facility.
4. Checks all documents for accuracy in terms of coding and order content.
5. Interfaces directly with staff members at the user departments to determine the need for additions or deletions in relation to the PAR Level System.
6. Maintains all areas of material management in a neat and organized manner, utilizing proper rotation where necessary.
7. Properly handles and stores sterile supplies, maintaining sterility.
8. Forwards information pertaining to critical back-order situations to the Materials Management Director and the involved department manager.
9. Sets delivery assignments for various departments to ensure that the proper quantity of materials is delivered at the proper time.
10. Prepares items for return shipment in conjunction with the user department.
11. Performs other job duties as assigned by the Materials Management Director.
12. Pre-codes and submits orders and/or invoices in an expeditious manner.
13. Demonstrates knowledge of the overall function of the Materials Management Department.
14. Requires minimal supervision in performance of job duties.
15. Understands how to prioritize responsibilities to ensure completion of duties.
16. Receives, reviews, and fills requisitions from departments that are not automatically replenished by materials management.
17. Helps to complete tasks that are within his/her job description. 
18. Provides assistance when needed to those areas that may require assistance from materials management.
19. Is a self-starter; initiates the meeting of responsibilities without prompting.
20. Demonstrates efficiency by setting priorities in relation to product flow.
21. Participates in performance improvement and continuous quality improvement activities relevant to materials management.

Competencies: 

1. Excellent written and verbal communication skills.
2. Excellent organizational and time management skills.
3. Proficient in Microsoft Office Suite or similar software.

Position Qualifications: 

Minimum Education: Minimum of a high school education or GED; post high school study in a clerical or business area preferred for this position.      

Minimum Experience: One or more years of previous experience preferred. Basic computer knowledge required. 

Certifications/Licensures: N/A

Working Environment: Position is classified as “heavy lifting” in terms of responsibilities dealing with freight arrival, distribution, inventory control, and inventory access. Considerable bending, stooping, squatting, climbing, reaching above shoulder height, crouching, kneeling, balancing, pushing, pulling, etc. are required. 

 Physical Demands: **

**Reasonable accommodations may be made to enable individuals with disabilities to perform the position accountabilities without compromising patient care or departmental efficiency. However, should it de determined that the employee cannot meet the position accountabilities with or without accommodation, it is the right of GRMC to release the individual under Kansas “Employment at Will” doctrine**

Professional Requirements: Adheres to policies, procedures, and always maintains confidentiality. Attends annual in-services completes annual education in a timely manner. Represents GRMC in a positive, professional manner on the job, electronically and in the community. Complies with all hospital policies regarding ethical business practices; communicates the mission statement & core values of GRMC both on and off the job.

Salary : $16