Analyst, Materials Management

Overview

This position is responsible for preparing data analytics and administrative support for Materials Management.  The Analyst I position handles basic assignments and provides support while receiving direction from the supervisor or teammates. The Materials Management Analyst partners with department leadership and personnel to identify, prepare and monitor Key Performance Indicators (KPIs) and assists in developing strategies to better ensure team productivity and customer satisfaction. Additionally, the Materials Management Analyst administratively supports the Repairable Spares Program within the Materials Management team by performing system transactions and maintaining internal database of record.  The Materials Management Analyst is responsible for completing Inventory Audits across our 46 field locations to ensure the accuracy and integrity of inventory records.  This role involves meticulous counting, verification, and reconciliation of physical stock to perpetual inventory records.  This position is required to identify discrepancies and implement corrective measures based upon company policy. 

Under the direction of the Manager, Materials Management, this position is responsible for gathering and validating the data integrity required to monitor and track Materials Management strategies, supplier performance and to leverage Company spend. The Analyst I position strives to improve data quality by engaging with internal team members from various functions to profile data and evaluate business processes/rules.  Additionally, this position will partner with company personnel and suppliers to assist in material purchasing, expediting, delivery and accurate P2P efforts to resolve material related deficiencies and ensure customer satisfaction.

This position is responsible for analyzing and maintaining information systems for Materials Management to include Oracle ERP system and RF Smart barcoding system to meet the needs of the organization.  This position will work closely with stakeholders to identify system requirements and evaluate current system functionality for optimal efficiency and performance.  This position is responsible for monitoring the hardware to support the Inventory Barcoding software across the 46 locations and 1 centralized inventory warehouse. 

The functions within this role typically include, but are not limited to, performing significant software entry and oversight in the Oracle ERP software application, other inventory management software, including receiving, material transactions, requisitions, and performing general materials/inventory management functions that include cycle counts and Master Data Governance. This position is an experienced role in the inventory/materials management field and communicates daily with Southern Star offices, field personnel, and external suppliers to resolve material related deficiencies and ensure customer satisfaction.

Responsibilities

Primary responsibilities include (but not limited to):

• Create and maintain data for input into KPI scorecards for Materials Management functions.
• Recommend solutions, streamline, and create processes, and provide insightful direction regarding SSCGP’s business practices in materials management
• Analyze and evaluate current IT systems, including hardware, software, and network features.
• Collaborate with stakeholders to gather and document system requirements.
• Test and troubleshoot systems to ensure they meet performance standards.
• Provide training and support to users on new systems and updates.
• Prepare detailed documentation and reports on system specifications and improvements.
• Ensure systems are secure and comply with department policies
• Perform regular physical inventory counts and reconcile discrepancies across all store locations.
• Verify the accuracy of inventory records by cross-checking with physical stock
• Prepare detailed reports on inventory findings and discrepancies.
• Implement corrective actions to address inventory discrepancies.
• Collaborate with warehouse and store staff to ensure proper inventory procedures.
• Keep updated records of inventory transactions and adjustments.
• Coordinate with procurement agents, suppliers, and repair centers to ensure timely and quality repairs.
• Monitor inventory levels of repairable spares and manage the logistics of parts movement.
• Conduct root cause analysis to identify and address recurring issues with spare parts.
• Maintain detailed records of repair activities, costs, and inventory status.
• Ensure compliance with company policies and industry standards for spare parts management.
• Complete appropriate material transactions in Company’s financial software
• Assist warehouse personnel in solving problems regarding identification of merchandise
• Communicate daily with office personnel, field personnel, and external suppliers to identify needs and ensure customer satisfaction
• Uses financial systems and maintains electronic and paper records per the Company’s Business Records Retention and Destruction Policy
• Assist with budgetary oversight and spend tracking

 Master Data Governance

• Analyze Supply Chain-related master data, including supplier data and material data to ensure Supply Chain related data is accurate, complete, and reliable.
• Provide material master data setup, validations, and periodic maintenance
• Ensure data quality, compliance, and consistency of material master data across business systems
• Work with business units and process experts to resolve data issues
• Identify areas for master data quality improvements and resolves data quality problems through process control, improvement, or process design
• Other duties as assigned

Qualifications

Minimum:

• Bachelor’s degree or combination of education and relevant work experience
• 0-3 years of related experience
• Ability to prioritize tasks, multitask, and meet deadlines
• Attention to detail and analytical skills
• Ability to embrace change and adapt quickly
• Strong verbal and written communication skills
• Ability to work in a team environment and collaborate with others
• Advanced experience in MS Office Suite (Word, Excel, Power Point, etc.) or related software
• Ability to learn and navigate different software applications

Preferred:

• Undergraduate major in a business-related or technical field
• Supply Chain, Energy, or Utility experience
• Experience with Oracle and Power BI or other cloud-based ERP systems and analytical tools

Other Requirements:

• Ability to work effectively in a fast-paced environment
• Must be able to liaise with internal stakeholders, including suppliers and service providers
• Active learner, self-starter/motivated
• Ability to travel (less than 50% on average) by car and/or plane