Accounts Payable Clerk

Goodwill Industries of Hawaii, Inc.

Job Description

Job Title:  Accounts Payable Clerk

Division: Administrative Services

Department:  Finance

Reports To:  Controller

FLSA Status:  Non-Exempt

Reviewed By:  Human Resources

SUMMARY 

Compiles and maintains accounts payable records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Provides high-level confidential support to the Finance Department and organization, including handling and maintaining confidential information and documents on a daily and on-going basis.

Verifies all requisitions for appropriate signatures.

Process checks for payment.

Input ACH payment data into accounting software.

Codes invoices and inputs data into accounting software.

Prepares reports and invoices for payment and approval. Runs reports to review and for approval.

Prepares credit application forms.

Balances vendor statements to the Accounts Payable accounts.

Maintains A/P files.

Answers all A/P inquiries.

Updates and maintain Rent Trucking, Recurring Invoice Excel reports.

Prepares bank deposits when Accounts Receivable Clerk is out of the office.

Responsible for Petty Cash for Finance, disbursing fund and reconciling fund.

Prepares and reconciles accounts payable reports for month-end closing activities.

Sets up and maintains vendors.

Assists special projects, as necessary.

Responsible for awareness of and adherence to all company and safety policies and procedures.

SUPERVISORY RESPONSIBILITIES 

This job has no direct supervisory responsibility.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

High school diploma or general education degree (GED) and one to two years related experience and/or training; or equivalent combination of education and experience.  

LANGUAGE SKILLS 

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of accounting, spreadsheet, and word processing software.

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

This job has no certificates, license, and registrations requirements.

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is occasionally required to stand, walk, and climb or balance.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet to moderate.