What are the responsibilities and job description for the Billing Specialist position at GPA Global | Packaging Solutions?
SUMMARY
The Billing Specialist is responsible for ensuring accurate and timely billing processes. Attention to Detail and strong analytical skills to review, reconcile, and process invoices. Collaborate with other departments to resolve billing discrepancies and provide exceptional customer service to our clients.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Report on personnel or product safety concerns to management.
- Review and verify accuracy of invoices and billing data to our clients.
- Process and send out invoices to clients.
- Reconcile billing discrepancies and resolve any issues.
- Coordinate with other departments (Sales and Operations) to ensure accurate and timely billing.
- Respond to client inquiries and provide exceptional customer service.
- Monitor accounts receivable and follow up on outstanding invoices.
- Process cash receipts from clients, via check, ACH, and wire payments to proper accounts.
- Assist in month-end closing activities, including generating reports, and reconciling accounts.
- Update Daily Cash Flow report (cash in-cash out).
- Monthly bank reconciliation.
- Maintain accurate and up-to-date billing records and documentation.
- Assist in the annual audit process by providing documentation as requested.
SUPERVISORY RESPONSIBILITES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associate’s Degree in Accounting or related field; minimum of five years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
None required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; and talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, and sit. The employee must occasionally lift and/or move up to 10 pounds. There is no specific vision abilities required for this job.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.