What are the responsibilities and job description for the Office & Transaction Manager position at GPS Commercial Advisors?
Job Description
Job Description
POSITION SUMMARY : OFFICE & TRANSACTION MANAGER
Provides broad tactical and operational support to a team of transaction management professionals. Assists the Brokerage and Development team with transactions, assignments. Manages the office for company including assisting ownership with operations, light accounting.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Supports commercial real estate brokers with any documentation related to the transaction process flow, such as lease and sale transaction documents and additional items as directed by team members.
- Tracks and reports upcoming listing expirations, lease expirations, lease extensions with associated commissions and other critical dates to CRE team members.
- Facilitates commission invoicing, tracking, disbursement and appropriate filing compliance.
- Light Accounting and banking duties (depositing checks, coordinating wiring funds, distribution of commission checks, etc.)
- Broad office management oversight including ordering of office / kitchen supplies.
- Provides oversight of project file (hard copy and database) maintenance to ensure all required documentation is included in the file (Google Drive) or database (Dept of RE compliance).
- Create, maintain and / or move files and records, including real estate transaction files.
- Occasionally gathers and coordinates real estate market data for clients / brokers.
- Update and maintain various databases to include : Costar, Constant Contact, Pipedrive, etc.
- Assist in updating company website with professional website manager. Coordinate social media outbound messaging with qualified social media professional.
- Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
- Review marketing material specifications (marketing brochures), and act as point of contact and liaison with Marketing partner deliverables.
- Maintains Outlook Calendar – tracks critical dates.
AS NEEDED