What are the responsibilities and job description for the Administrative Assistant/Project Coordinator position at Graham Construction?
Who you are:
If you are an administrative professional who enjoys building relationships, aligns with our core values, and appreciates a performance and development-based company culture, this may be the right role for you.
3G Company’s core purpose is to build relationships. Relationships both internally and externally help guide our clients from concept to completion. We operate with 5 core values in mind each day.
- We Live the Graham Mentality
- We Never Compromise Our Reputation
- We Do Whatever it Takes to Get the Job Done
- We Are Professional
- We Are ALL Committed to Safety.
Hear more from our employees.
A Day in the Life: Provide administrative support to the Eastern Iowa region. Assist with the office management, employee events, and maintaining a great work environment through physical and logistical resources. Assist construction project teams through administrative support.
JOB TITLE:Administrative Assistant/Project Coordinator
REPORTS TO:Eastern Iowa Vice President and Regional Leader
PURPOSE:The purpose of this job is to support the Regional Leader with administrative tasks and oversight of the Eastern Iowa Office. The role will also support project teams from a project coordinator role.
JOB DUTIES:
Administrative Assistant (60% of role)
- Sits at the front desk of the office; greets all visitors, clients, and vendors in a positive way on behalf of Graham Construction, a 3G Company by making a welcoming impression
- Conducts clerical duties, including filing, answer all incoming phone calls in a professional manner and directs those calls to the appropriate person.
- Assists in scheduling and planning company events as needed.
- Oversees professional operation and appearance of office; performs daily inspection walks throughout the office. Communicates with office cleaning, snow removal, and other office vendors. Assists the Czech Village Association with tasks they need assistance with.
- Ensures operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, (i.e. entering codes for tracking use, ordering toner, loading paper, ensuring an adequate paper supply is available and clearing jams.)
- Manages and distributes incoming & outgoing mail, faxes, UPS and other deliveries
- Maintains stock and organization of employee supply closet, mailroom and wellness snacks
- Performs tasks and training for employee onboarding
- Manages and organizes monthly office functions (birthdays/new employee socials)
- Participates in company committee work as needed as well as liaison for our charitable volunteer projects.
Project Coordinator (40% of role)
- Sets up and coordinates administrative documents and duties for construction projects from beginning of project to project conclusion
- Assists with contracts, insurance certificates, and bid solicitation
- Reviews submittals, change orders, purchase orders
- Utilize Procore software to organize project documents and notes
- Represent Graham Construction in external meetings with owners and trade partners
- Ability to learn to understand and read architectural drawings from schematic to construction documents.
- Practices “Closeout Excellence”. Reviews, tracks, and compiles O&M manuals, extra material and warranty information.
- All other duties as assigned
- Participates in staff development activities
JOB REQUIREMENTS (Knowledge, Skills, & Abilities):
- Associates Degree or Bachelor’s degree preferred or equivalent experience
- Ability to work independently and complete duties and projects with little direct supervision.
- Ability to accurately work under pressure in meeting deadlines.
- Must have excellent organizational and communication skills.
- High attention to detail
- Ability to travel twice a quarter (8 times/annually) to Safety and State of the Company Meetings (overnights not required)
- Ability to pass physical capacity profile
- Ability to take and pass OSHA 30 certification
- This is an onsite role. Must have ability to report to Cedar Rapids, Iowa office Monday – Friday.
- Role Hours: 7:30 a.m. – 4:00 p.m.
- Professional Dress
What benefits you’ll enjoy:
- 401K with a 6% immediate vesting match
- Personalized growth opportunities
- Two healthcare plans to choose from
- Vision, Dental, & Life Insurance
- Paid Time Off
- 9 Company holidays annually
More about 3G Companies: John Graham, a well-known developer, in the Midwest founded Graham Construction (now called 3G Companies) in 1981. John believed in building relationships, always doing the right thing, and looking at each project as a long-term promise; that needed to stand the test of time. More than 40 years later our company still holds these values. 3G Companies has grown into a premier Midwest General Contractor and Construction Manager. The commitment to quality and client satisfaction has led us to a long list of repetitive business, growth into three regions, and a leading employer.
