Payroll Coordinator

Job Description Job Description Title : Payroll CoordinatorReports to : Senior Staff AccountantLocation : York, PAFLSA : / Type : Exempt; SalariedPosition Summary : This position has the dual responsibility of payroll coordination and administration, as well as accounts payable and accounts receivable responsibilities. Position administers the entire payroll function, which includes processing bi-weekly, multi­ state payroll, deductions and miscellaneous items. In addition, this position has the primary responsibility for other related activity / support for the Finance group as described below. Position performs special projects / tasks, as assigned. Requires the ability to maintain a high level of confidentiality regarding payroll, personnel and other confidential information obtained while performing normal job functions.Essential Responsibilities and Functions : Payroll -

• Responsible for the preparation and processing of biweekly payrolls on the ADP payroll system for over 150 employees; this includes the entire cycle of payroll processing.
• Multi-state payroll and tax responsibilities; remote employees in 9 states.
• Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation / distribution of detailed reports, e.g., overtime, leave balances, headcount, and retirement contribution reports).
• Handle the administration of the electronic timekeeping system. Setup of each employee, validate employees’ charges; monitor submissions of approved timesheets, and ensure valid data transfers to / from payroll software.
• Establish / maintain employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to GEC policy including compliance with federal / state / local regulations.
• Record data concerning transfer of employees between departments.
• Ensures that payroll related transactions are processed in compliance with external and internal policies.
• Audits payroll information for accuracy.
• Enters required wage garnishments from Local, State or Federal agencies.
• Verify payroll output and reports for the payroll period.
• Maintains knowledge of rules and laws which govern the payroll administration practices.
• Ensures compliance with applicable government regulations.
• Manages 401K plan reconciliation and calculation for matching contributions and annual audit compliance.
• Work with payroll service provider and state agencies to reconcile tax inquiries and discrepancies.
• Prepares regular payroll reports, extracting data from payroll reporting module.
• Reconciles payroll deposits, tax withholdings, wage garnishments and voluntary deductions.
• Prepares payroll journal entries.
• Accurate and timely month end practices including running reports and reconciling to general ledger.
• Review and distribute year-end W-2s.Other Duties :
• Assist with the processing of accounts payable invoices and credits.
• Resolve invoice disputes with other internal departments.
• Assist with the processing of accounts receivable.
• Audit and processing of employee expense reports.
• Assist with the preparation of year-end accounting work papers.
• Other duties as directed to help achieve the goals and objectives of the Company.________________________________________Job Qualifications include : Education
• Associate or bachelor’s degree in accounting preferred, but not required.
• Requisite combination of skills and experience may replace degree.Experience
• Minimum of 5 years of experience processing payroll.
• 3 years of payroll experience with groups of 100 employees or greater.
• Experience working with ADP payroll packages is required.
• Prior experience in ADP WorkforceNow software is strongly preferred.
• Experience with Accounts Payable and Accounts Receivable preferred, but not required.Essential skills, behaviors :
• Maintain the highest level of confidentiality and integrity in this position as they will be exposed to and have access to both private and confidential information related to business activities, payroll information, and other sensitive personnel and business information and matters.
• Knowledge of multi -state wage and hour laws.
• Must be able to effectively communicate with employees at all levels within the organization, as well as customers and vendors, both orally and through written communications.
• Ability to prioritize and adapt to a fast-paced environment.
• Proficiency in MS Office Suite
• Excellent time management, organizational, and follow-through skills with high attention to detail________________________________________Direct reports : NoneTravel required : Minimal, for seminars, conferences, etc.Dominant Physical Requirements & Job Functions :
• This position requires the incumbent to be extremely mobile to attend various meetings, assist customers and meet with individuals on the production floor. (consistently)
• Regular and predictable attendance is an essential job function. (continuous)
• Must be willing and able to travel to seminars, conferences, or satellite facilities as necessary. (minimal)
• While performing the duties of this job the employee is required to : o Stand, walk (intermittently)o Sit (intermittently)o Use hands to handle or feel objects, tools or controls (consistently);o Must also be able to reach with hands and arms (occasionally)o Climb stairs, keep balance, stoop, kneel, crouch or crawl (occasionally)o Also must be able to talk, see and hear appropriately to perform the functions of this position (consistently)________________________________________Graham Engineering Company is an EEO / AA employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We embrace the competitive advantage that diversity brings, and we strive to create a working environment that is inclusive of thought and talent.Company Description Graham Engineering Company truly is a convergence of leading technologies, people & capabilities in extrusion.We are a leader in the extrusion and blow molding capital equipment and automation industry spanning many market segments including medical, consumer goods, packaging, and building products.We offer competitive pay and a comprehensive benefits package including medical, dental, vision, prescription coverage, disability benefits, paid sick days, holidays, and vacation days, bonus eligibility, service awards, referral bonus, and much more.We are looking for motivated, talented individuals to help us continue our growth and success! Company Description Graham Engineering Company truly is a convergence of leading technologies, people & capabilities in extrusion.We are a leader in the extrusion and blow molding capital equipment and automation industry spanning many market segments including medical, consumer goods, packaging, and building products.We offer competitive pay and a comprehensive benefits package including medical, dental, vision, prescription coverage, disability benefits, paid sick days, holidays, and vacation days, bonus eligibility, service awards, referral bonus, and much more.We are looking for motivated, talented individuals to help us continue our growth and success!