What are the responsibilities and job description for the Athletics Event Coordinator II position at Grand Canyon University?
Grand Canyon University! One of Arizona’s leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University.
GCU is looking for a Athletics Event Coordinator II. Reporting to Event Team Supervisor, acts as the lead in supporting, organizing, and coordinating event logistics as assigned. Include leading Event Coordinator I and any Student Workers assigned with campus events.
What You Will Do :
Collaborate with organizing committees to plan the scope, format, and objectives of events, ensuring alignment with organizational goals.
Coordinate and manage services for events, including but not limited to :
Transportation logistics
Facility arrangements
Catering services
Signage
Special needs accommodations
Printing and promotional materials
Event security
Develop and maintain comprehensive event schedules to ensure all details are planned and executed within necessary timelines.
Schedule and coordinate team members, ensuring adequate staffing for event setup, execution, and teardown.
Ensure all aspects of assigned events are fulfilled, including contingency planning for unforeseen challenges.
Monitor event activities to evaluate participant satisfaction, staff performance, and overall success in achieving event objectives.
Mentor and provide guidance to student workers, fostering professional development and teamwork.
Organize and facilitate planning meetings, manage event logistics, and coordinate with partner departments to ensure follow-through on responsibilities.
Maintain accurate records of event details, feedback, and outcomes for future reference and process improvement.
Identify opportunities for efficiency and innovation in event coordination processes.
Coordinate with athletic teams and Game Operations to confirm schedules and venue readiness.
Collaborate with marketing and promotions teams to enhance fan experiences, including giveaways, halftime shows, and special promotions.
Manage locker room assignments, meal arrangements, and other pre / post-game logistics for visiting and home teams.
Perform other duties as assigned, contributing to the overall success of the event coordination team.
What You Will Have :
Bachelor’s degree preferred in a discipline related to communications, marketing, promotions or similar program from a regionally accredited institution.
Must have a valid driver license in good standing.
1-year experience in a similar or related capacity such as event planning, promotions, etc.
An equivalent combination of work experience and education may be substituted upon supervisor’s approval.
Demonstrated ability of self-motivation, effective communication, planning, organizing,
Must work varying schedules including evenings, holidays and weekends.
Must pass pre-employment background investigations.
Why work at GCU :
Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan.
Generous time off plan and 11 paid holidays
Paid time off to volunteer in the community or at GCU sponsored events.
Free covered parking
We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program
Free on-site gyms at all our office locations
