High School Secretary

Grandview Heights Local Schools is seeking a dedicated High School Financial Secretary at Grandview Heights High School. The ideal candidate will have previous administrative experience, preferably in a school setting.

Title: High School Administrative Secretary - Financial

Reports To: Building Principal

Terms: 260 days, 7.5 hours per day

Qualifications

• High school diploma required, college degree preferred

• Knowledge of English, spelling, grammar and mathematics

• Proficient in the operation of business office equipment and computer technology, including but not limited to Microsoft Office products

• Experience using school database systems for student information, attendance and discipline record keeping preferred

• Experience with student and building master scheduling preferred

• Acceptable FBI and BCI background checks

Job Summary

Contributes to effective school and public relations by greeting all visitors to the building; promptly and courteously responds to inquiries and assures the smooth and efficient operation of the school office. Strives to find efficiencies in processes and perform other duties as reasonably related to the position. Maintains a collaborative work environment with all staff and performs all other duties as assigned.

Essential Job Functions

Record Keeping and Reporting:

•Assists principal with preparing and maintaining building budget and coordinates requisitions and ordering for departments. 

•Maintains school accounts for clubs and extracurricular organizations, reports accounting to club advisors.

•Collects and deposits school fees. Updates student fees on student information system 

• Keeps accurate files on open/close purchase orders. Performs account search as needed

• Coordinates invoices and purchase orders for goods and services received by the building

• Coordinates record keeping and payment for administrative and staff travel. Coordinates record keeping and payment for student travel for foreign languages, science, art and music

• Updates activity accounts at the end of each year and submits to the Treasurer's Office complying with deadlines.

Communications: Internal/External

• Serves as main office receptionist

• Assists substitute teacher personnel with daily assignments. Coordinates permanent staff to cover when no sub is available

• Prepares the bi-monthly sub report for the treasurer's office 

• Transmits principal's instructions and messages to staff 

• Sorts all incoming mail, inner-school mail, packages, boxes delivered and routes to the proper place 

• Provides input in the budget development for office operation with the principal

Office Operations:

• Following guidelines and procedures as set forth in the Financial Procedures Manual

• Assists with secretarial duties, including but not limited to, answering the phone, ordering office supplies, maintaining office equipment, sorting incoming mail, and ordering and distributing student planners

• Maintains office equipment in good working condition. Assist with minor repairs, as needed. Keeps office equipment supplies in stock and replaced in a timely manner. 

• Knows when and how to summon emergency assistance (i.e. principal, superintendent, safety forces, nurse or custodian)

Student Interaction:

• Coordinates with the principal on the following high school activities: Academic Achievement Dessert, Scholarship Banquet, National Honor Society, Graduation

• Assist principal with preparation of materials and communication with students for the Principal Advisory Council

Record Keeping:

• Prepares correspondence, i.e. letters, newsletters, forms, reports, handbooks, board reports requested by principal. Compiles, formats and posts monthly newsletter to website

• Files student files when they have withdrawn and/or graduated from our school system. Purges information as outlined in the Financial Procedures Manual