Accounting Clerk

Job Purpose

Performs accounting, finance, clerical, and office administrative functions to support the organization. Responsibilities include assisting with office management, vendor and donor relations, accounts payable, accounts receivable, cash receipts, record keeping and supporting the Director of Finance and Accounting Manager in all areas of finance and administration.

Duties and Responsibilities

Revenue Accounting

•Perform basic revenue bookkeeping activities and entries in the accounting system •Enter contributions received into the accounting system for appropriate accounting related to donations, grants and event pledges •Assist with purchase order tracking and administration for all departments• Support petty cash functions for all departments •Support cash receipt functions, make deposits and enter deposits into accounting system •Create, track and mange donation receipts and donor tax acknowledgment letters •Assist with grants received and related program budgets •Data entry •Support special events (off-site), accounting functions and the entry of data and records as needed •Additional duties as needed

Expense Accounting

• Perform basic expense bookkeeping activities and entries in the accounting system
• Manage the input, tracking and payment of Account payables
• Vendor relationship management including 1099 preparation
• Manage the monthly entry and tracking of credit cards
• Prepare bi-monthly payroll and month end reporting
• Assist with employee benefit operations and paperwork
• Assist with program expense tracking and grant budgets

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Month End Accounting & Finance

•Monitor and review data entry for proper allocation and variance of revenue/expenses to ensure proper account classification. • Assist Events and Fundraising staff with supporting systems such as Online event management, donor management programs, and payment acceptance systems. •Assist with month end close and related reconciliations in preparation for preparing financial statements •Assist with Finance Committee meeting reports and administration. •Review and ensure all entries are inputted accurately and timely. •Maintain files and records with effective filing systems •Ability to prioritize daily tasks and responsibilities, Time management

Qualifications include:

•Bachelor’s degree in accounting or related field required. •Motivated self-starter and goal oriented •Accounting experience with accounts payables, accounts receivable and cash receipts •Customer-focused and resourceful •Responsible, dependable, and able to work well independently •Timeliness, attention to detail and accuracy are critical •Outgoing and energetic with a professional demeanor •Enthusiasm and a willingness to learn •Not afraid to pick up the phone and make connections •Passion for GGAF mission to help children and families affected by autism•3 years plus of administration and bookkeeping experience •Proficient in web-hosted applications, MS Office programs, especially Word and Excel. Accounting Software platforms. •Excellent written and oral communication skills• Takes initiative and manages multiple tasks/projects• Must pass background check• Must display confidence and ability to speak confidently on the phone

Preferred Qualifications:

•Non-profit experience •NetSuite Software •QuickBooks Software