Office Administrator / File Clerk

Description

The Office Administrator / File Clerk generally performs a variety of tasks to support the attorneys by preparing, routing, and organizing files for use by attorneys during trial, hearings, and other court appearances. There is room for advancement in this position, generally. It is an entry level administrative role that offers the opportunity to gain experience and skills in the legal services environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Staffing the front desk to assist any visitors to the office and maintain cleanliness of common areas.
• Collect new client-related documents from paralegals and other employees and then process the documents to ensure they are properly filed within the physical and digital client files
• Prepare client file(s) for upcoming meetings between attorney and client and deliver file(s) to attorney in advance of the meeting
• Travel to Court to file documents with the Clerk of the Court
• Deliver and serve documents on opposing counsel
• Ensure that all files for the office are properly maintained and up to date with all necessary documents
• Return all files to file room or other proper location after court hearings, trial, client meetings, etc.
• Process all incoming documents to digital and physical files
• Open new case files (physical files) as necessary
• Maintain the file room to ensure cleanliness and that the files are in proper order
• Locate and prepare necessary files for attorneys to use during upcoming court appearances, hearings, trials, and other matters
• Prepare notes and highlight necessary information for the attorney to access within the file needed for upcoming court appearances, hearings, trials, and other matters
• Taking payments and making bank deposits.
• Scanning, filing, and routing documents, letters, and other correspondence
• Punctual attendance to ensure that time-sensitive matters are completed by required deadlines
• Performs other clerical duties as assigned

Requirements

MINIMUM REQUIREMENTS*:

• 0-3 years of experience as an administrative assistant or secretarial role.
• Minimum of high school graduation.
• Excellent planning, prioritization, and organizational skills.
• Cooperation and the ability to collaborate in a team and cross-office setting.
• Ability to problem solve and use sound judgment in dealing with highly confidential information.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Positive and professional demeanor.
• Valid drivers license and reliable transportation a must
• Must have a positive and willing attitude; and a desire to be part of a growing legal practice that takes pride in making the legal system uncomplicated, approachable, and accessible to everyone

*Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted.

FULL TIME EMPLOYEE BENEFITS AT GRAVIS LAW:
Wage: $18 per hour depending on experience

Benefits:

• Insurance: Medical, dental, vision and life insurance
• Retirement: 401(k) plan with company matching
• Paid time off: 80 hours annually for Vacation/Sick days
• Paid Federal Holidays
• Paid Volunteer Time Off: Up to 16 hours annually

Other Compensation: Opportunity to cross train and grow within the organization

Equal Pay.

WORK ENVIRONMENT/CONDITIONS/PHYSICAL DEMANDS:

Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the s Office Administrator and File Clerk. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PM21

Salary : $18 - $22