Project & Communications Coordinator

To Apply - after reading the full job description, please send your resume and cover letter to info@gravitygroup.com. Applications must be received by email, please don't call or drop off your resume.

Overview – Gravity’s culture is one of collaboration, where we work with our clients to create marketing and content that builds brand awareness, drives preference, and speaks to their audience. We thrive when our people thrive. We’re currently looking for a Project Coordinator to be the supportive force that powers our team. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties and providing support to leadership.

Primarily, this role entails collaboration with the creative and leadership teams, coordination of assigned tasks and projects, and communication with the team and clients/partners.

Hours Required  – this full-time position will require 40 hours per week. Gravity maintains a hybrid work environment, and hours can be split between working in the office and remotely. Most people spend some time in the office 3-4 days per week. During the onboarding and training period (first 6-9 months), the expectation is to be in the office approximately 3 days/week to take advantage of opportunities to learn from and connect with other members of the team.

Qualifications & Requirements

Possesses the following qualities:

• Superior verbal and written communication skills
• Strong organizational and time management skills with high attention to detail
• Superior collaborator
• Team oriented - helpful and respectful toward others, building a positive work environment
• Organized self-starter, effective in a fast-paced environment. Takes ownership of work, does what is needed without being asked, and follows through

Ability to take direction and work within established deadlines

Strong desire to learn and grow

• Proficiency with Microsoft Office programs (PowerPoint, Excel, Word, etc.), Mac format, Google apps
• Administrative experience preferred

Responsibilities, Duties

PRIMARY -

• Manage key project timelines, helping to traffic projects through the project management system and following up with team members to keep projects moving forward and delivered on time. Compile routine project updates for managers and team members
• Maintain project tracking systems to keep project information up to date
• Assist Gravity client leads in maintaining schedules, deadlines, and in developing project deliverables
• Manage assigned marketing tasks, following direction of client lead, and coordinating with them throughout the project

• Assist in the development of materials for client leads, such as PowerPoint presentations, reports, etc.  
• Help manage quality control for Gravity creative and copy including proofreading, compliance checks, etc.
• Support the Production Team by scheduling and coordinating crew and talent for video/photography productions
• Manage the Gravity office space, including scheduling of maintenance, preparation for client meetings, etc.
• Manage the Gravity calendar, including the scheduling and confirmation of client meetings, etc.
• Maintain inventory for office supplies, kitchen supplies, etc.
• Additional responsibilities as assigned

AS NEEDED –

Assist with client communication, including:

• Sending design proofs to clients for review and coordinating feedback with the Gravity creative team
• Receiving and responding to requests from clients and leads