District Bilingual Administrative Assistant I

The Green Bay Area Public School District is seeking a Bilingual Administrative Assistant I interested in joining our knowledgable and collaborative staff at the District Office Building. The purpose of this position is to assist families, community members, and staff at the District’s main office building's front desk. Applicants must be able to pass the District's Spanish Bilingual Testing in order to qualify for the position. This position will work 8:00 a.m. - 4:00 p.m., Monday through Friday, 12 months of the year. We encourage those seeking a new professional opportunity to please apply online at https://wecan.education.wisc.edu to vacancy #223763.

Essential Functions:

1. Follows the Core Values of the Green Bay Area Public School District as a driver of our words and actions:

• Excellence: Students and educators analyze, pursue learning, research, think creatively and work independently and/or collaboratively while applying their knowledge, abilities and skills with depth and critical thinking to both familiar and unfamiliar situations.
• Engagement: Active and enthusiastic involvement in and out of the classroom.
• Equity: Systems and procedures we use to place students into nurturing and rigorous settings where students’ cultural approaches are honored and students are empowered to fully use their capacities. Equity enhances the quality and accessibility of opportunities.
• Integrity: Demonstrating fairness in judgment and action.
• Responsibility: Fulfilling obligations in a dependable manner and accepting consequences.

2. Promotes efforts on diversity, establishes best practices and utilizes skills to remove barriers for students of diverse backgrounds.

3. Creates a favorable professional impact on students, parents, community, and other employees.

4. Maintains confidentiality in verbal, written, and electronic communication.

5. Refers confidential information to the appropriate person.

6. Follows safe practices and adheres to safety standards.

7. Creates a favorable professional impact on students, parents, community, and other employees.

8. Has a clear understanding of all major District departments including the personnel assigned, major responsibilities of each department, etc., to be helpful in directing visitors and callers to the appropriate department and/or person.

9. Perform receptionist duties for the building to ascertain the nature of the visitor’s business in a positive and pleasant manner in order to guide visitors to the department and/or person who would handle the visitor’s specific concern(s) or question(s).

10. Manages package deliveries for the District Office Buildings; both incoming and outgoing.

11. Manages visitors entering the building.

12. Assists in interpreting and translating as needed.

13. Provides directions to specific school sites.

14. Understands District policies and procedures well enough to explain them to vendors, callers, and other visitors and at the same time is discreet about what information to release.

15. Maintains an up-to-date telephone directory for all District personnel.

16. Answers incoming telephone calls, transfer calls, answer inquiries, record and deliver messages, place outgoing local and long-distance calls, screen calls as directed by the supervisor, and maintain a file of frequently called numbers.

17. Open incoming mail, sort contents, and distribute.

18. Prepares, updates, and checks mailing lists.

19. Processes outgoing mail.

20. Performs all other duties as assigned by Supervisor.

Working Conditions:

• Work involves disruptions of daily schedule.
• Work involves frequent deadlines under pressure.
• Work requires flexibility in adjusting to continuously changing situations.
• Work involves a high level of decision making and the ability to keep information confidential.

The Green Bay Area Public School District would like to invite you to apply to join our team. Please apply at https://wecan.education.wisc.edu to vacancy #223763

Qualifications Required:

Education:

• High School Diploma

Experience

• Excellent grammar, editing and proofreading skills in both English and Spanish
• Demonstrated proficiency on the District Spanish-Bilingual Clerical assessment; Fluency in oral and written communication in English and Spanish.
• Ability to exercise appropriate independent judgment while handling multiple tasks
• Proficiency in areas such as: punctuation, arithmetic, grammar, proofreading, spelling, filing, typing, word processing, and spreadsheets
• Excellent organizational and customer service skills

Qualifications Desired:

Education:

• Associates Degree – Administrative Assistant or related study

Experience

• Three (3) years in office environment
• Knowledge of District policies and practices
• Ability to logically and systematically problem solve

Job Type: Full-time

Pay: From $23.93 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Have you ever worked for GBAPS? (Do you currently, or have you ever previously worked for the Green Bay Public School District? If yes, please indicate dates and in what capacity.)
• Were you referred to GBAPS by a current employee? If so, please list their name and position with the district.
• How did you hear about the position? (i.e., LinkedIn, WECAN, Job Board)
• Briefly comment on your ability to interact and communicate with others.
• Please describe your experience(s) working with diverse populations.
• Describe how you have improved your professional skills within the past two years.
• Indicate specific computer systems, software applications and equipment with which you are proficient.
• Why are you interested in this position?
• Please list skills, experiences, and/or certifications you possess related to this position.
• GBAPS, like many educational institutions, is highly committed to issues of equity, diversity, inclusion, and belonging. How has your past work demonstrated an active commitment to advancing equity?

Work Location: In person

Salary : $24