Executive Assistant

Executive Assistant to the CEO - Empowering Clean Energy Innovation

Building a cleaner, brighter future requires individuals who are ready to act with purpose and precision. As an Executive Assistant to the CEO, you’ll be at the forefront of enabling clean energy innovation, supporting critical initiatives that drive sustainable progress and industry transformation. Your organizational expertise, proactive mindset, and commitment to excellence will empower our leadership team to focus on high-value activities that fuel exceptional growth in a high-impact industry.

Who You Are:

• Methodical: You approach tasks in an orderly and systematic way, ensuring every detail is accounted for and nothing slips through the cracks.
• Poised: You remain composed, self-assured, and confident even in high-pressure situations.
• Relaxed: You bring calm to chaos, staying unrushed and focused under tight deadlines and dynamic circumstances.
• Organized: You thrive on structure and method, creating processes and systems that others can rely on.
• Aesthetic: You have a natural drive for harmony, balance, and creativity, offering innovative solutions and ideas to improve environments and workflows.
• Altruistic: You care deeply about supporting others and creating positive, enjoyable experiences for your team.
• Regulatory: You have a strong drive to maintain order and consistency, finding fulfillment in creating systems and maintaining the status quo where needed.
• Calming Presence: You enjoy creating order for those around you, soothing tension and ensuring smooth collaboration.
• Supportive: You love working with and supporting all types of people, helping foster a positive and harmonious workplace for everyone.

About Us:

We are a fast-growing renewable energy development company on a mission to revolutionize the sustainability landscape. Our work directly impacts the fight against climate change while fostering small business excellence. With an entrepreneurial spirit, a dedication to innovation, and a commitment to our core values, we’re building the future of clean energy in the U.S.

Your Responsibilities:

• CEO Support:
• Manage the CEO’s inbox, prioritize communications, and streamline correspondence to maximize productivity.
• Organize/bucket gmail inbox in part by creating “Labels”
• Schedule and coordinate the CEO’s calendar, ensuring alignment with priorities and deadlines.
• Prepare meeting agendas, take notes during executive meetings, and follow up on action items to ensure nothing falls through the cracks.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, to ensure seamless execution of trips.
• Anticipate the CEO’s needs by proactively identifying potential scheduling conflicts, required materials, or outstanding commitments.
• Personal needs - help schedule various personal appointments and solve needs on the home-front

Strategic Coordination:

• Help with administrative tasks that come up in the Bend office, including printing, scanning, mailing, ordering supplies and other support tasks.
• Coordinate with internal and external stakeholders, ensuring clear communication and execution of deliverables.
• Prepare and distribute executive-level reports and presentations to support decision-making processes.
• Assist in tracking key business metrics and project statuses, providing updates to the CEO and leadership team as needed.
• Manage confidential information with discretion, ensuring sensitive materials are handled appropriately and securely.
• Coordinate with the Portland Office Manager to support onboarding for new hires in the Bend office by procuring computers, software, office supplies, and other essentials to ensure a smooth start.

Process Improvement:

• Develop and refine workflows and processes, continuously improving operational efficiency across the business.
• Create and maintain an internal knowledge base or manual for administrative processes to support continuity and scalability.
• Proactively identify inefficiencies or gaps in current systems and suggest actionable improvements.
• Assist in managing and implementing new tools or software to streamline operations and improve collaboration.
• Facilitate cross-functional coordination between departments to ensure smooth transitions for projects and initiatives.

What We Value:

• Accountability & Ownership: You step up, own your work, and deliver on promises. You see projects through to completion and take responsibility when challenges arise.
• Creativity & Problem-Solving: Challenges are opportunities for innovation. You think critically, explore solutions, and never settle for the status quo.
• Curiosity & Growth-Oriented: You approach tasks with curiosity, a hunger to learn, and the drive to make processes better.
• Initiative/Self-Starter: You act before being asked, spot opportunities others miss, and thrive in a fast-paced environment.
• Integrity/Transparency: Honesty and trustworthiness are your foundation. You follow through on commitments and build strong, transparent relationships.

Qualifications:

We know that exceptional talent comes in many forms. If you resonate with our values and mission and have the skills to succeed in this role, we encourage you to apply.

• Experience: Proven track record in administrative or executive assistant roles, ideally within a fast-paced or entrepreneurial environment.
• Skills: Expertise in calendar management, written and verbal communication, and organization; proficiency with tools like Google Drive, Egnyte, and Smartsheet is a plus.
• Mindset: Resourceful, adaptable, and committed to excellence. You thrive in dynamic environments and handle multiple tasks with ease.
• Creativity: You bring a creative eye to problem-solving, décor, and event planning.
• Passion for Sustainability: You are inspired by the opportunity to contribute to clean energy and small business success.

Why Join Us?

• Impactful Work: Be part of a mission-driven organization at the forefront of clean energy and sustainability.
• Professional Growth: Work directly with visionary leaders and gain unparalleled insight into scaling a high-growth business.
• Comprehensive Benefits: Competitive salary, flexible work environment, and a commitment to work-life balance.
• A Collaborative Culture: Join a team that values your contributions and fosters growth, innovation, and excellence.

Ready to Shape the Future?

If you’re ready to take on a pivotal role in a high-growth industry and contribute to a cleaner, brighter future, we want to hear from you. Apply today and join us on a journey to drive meaningful change in clean energy and small business excellence.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person

Salary : $65,000 - $80,000