Accounts Payable Manager

Greenwich Country Day School is an independent, co-educational day school with a current enrollment of over 1400 students in grades N-12, and a faculty and staff of over 350. The original Old Church Road campus is home to grades N-8. The High School, established in 2019, is located less than two miles away on the Stanwich Road campus. Founded in 1926, Greenwich Country Day School is a family school where creative teaching is encouraged and used to foster a love of learning, motivate children toward academic excellence, and develop the whole child. The school provides the opportunity for purposeful and personal learning in a joyful environment, with emphasis on the development of character, values, creativity, and sportsmanship along with strong academic skills. GCDS is committed to graduating ethical, confident leaders who possess a strong sense of purpose.

GCDS is fortunate to have built a large endowment which helps to fund competitive salaries and benefits, a robust professional development program, and reimbursement for graduate school tuition. GCDS offers a substantial need-based financial aid program to support students from a range of socio-economic backgrounds.

Greenwich Country Day School seeks an Accounts Payable Manager to start immediately. Hybrid work schedules will be considered. The Accounts Payable Manager is a key member of the business office team, responsible for the timely and accurate processing of all invoices, expense reimbursements, and payment transactions. This position will report to the CFO/COO. This is a full-time, 12-month/year position. 

Responsibilities Include:

• Invoice Processing:
  • Review and verify invoices for accuracy, proper authorization, and adherence to organizational policies
  • Verify invoices are coded to the correct general ledger accounts
  • Enter invoices into the accounting system and ensure timely processing
  • Reconcile vendor statements and resolve any discrepancies
• Expense Reimbursements:
  • Review employee expense reports for completeness, accuracy, and compliance with policies
  • Ensure proper documentation and approvals are obtained
  • Process reimbursements in a timely manner
• Payment Processing:
  • Prepare checks, process ACH payments, and wire transfers to the vendors of record.
  • Maintain accurate records of all payment transactions
  • Handle online payments and record them in the general ledger
• P-Card Program Administration:
  • Manage the organization's purchasing card program, including card issuance, transaction monitoring, verifying account coding, and statement reconciliation
  • Ensure compliance with P-card policies and procedures
• Vendor Management:
  • Maintain vendor records and ensure information is up-to-date
  • Address vendor inquiries and resolve any issues promptly
• Other Responsibilities:
  • Assist with month-end/year-end closing and reporting procedures
  • Maintain organized and easily accessible files. Archive prior year’s files
  • Manage the organization's Amazon Business and Staples accounts
  • Posting AP batches to the general ledger
  • Annual 1099 issuance and reporting to the IRS
  • Stay informed about best practices and updates in accounts payable
  • Perform other duties as assigned

Required Qualifications:

• Bachelor's degree in accounting or related field 
• Minimum of 3-5 years of experience in accounts payable in a non-profit setting
• Experience with accounting software systems (preferably Blackbaud, Paymerang)
• Ability to analyze invoices and expense reports for accuracy and compliance.
• High level of accuracy and attention to detail in all aspects of work.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills to interact with vendors and internal stakeholders.
• Ability to build relationships and persuade others to adhere to deadlines and protocols.
• Ability to identify and resolve discrepancies and issues.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook), Google Suite, and accounting software.

Preferred Qualifications:

• Prior professional business experience in an educational setting

Interested candidates are invited to use the link provided to submit a cover letter and resume to Raquel Salcedo, Director of Recruiting & Talent