Administrative Coordinator

Summary

GroundWork Renewables, Inc. provides full-service meteorological (MET) measurement equipment and services to support the development of profitable solar energy projects. The firm is a values- and mission-driven company as well as intensely client-focused, excelling in quick response.

About the Position:

We are seeking an Administrative Coordinator to support both administrative and financial functions. This role includes handling accounting tasks, invoicing, client onboarding, customer service, and general office operations. As the Administrative and Accounts Assistant, you will work closely with various teams to ensure smooth day-to-day office operations and support financial activities. This role requires a highly organized and detail-oriented individual with excellent communication skills.

Principal Responsibilities:

Accounting & Financial Support

• Ensure accurate processing, submission, and record-keeping of invoices and bank deposits.
• Communicate with vendors and clients about payments.
• Maintain organized financial records.
• Coordinate insurance-related tasks, such as policy renewals, claims processing, and maintaining up-to-date documentation.

Client & Customer Service

• Assist with client onboarding, ensuring a smooth transition and positive customer experience.
• Provide ongoing support to clients by addressing inquiries, resolving issues, and ensuring satisfaction with services.
• Act as the primary point of contact for customer service inquiries.

Administrative Support

• Oversee day-to-day office operations to ensure smooth administrative processes.
• Provide administrative support to senior leadership, including managing schedules, correspondence, and documentation.
• Assist with email communications and the creation and distribution of memos, letters, spreadsheets, forms, and faxes.
• Responsible for ordering office supplies, verifying bills, and processing requisitions for goods and services.
• Maintain an organized filing system, contact database, and inventory.
• Plan, organize, and schedule company meetings both in-office and off-site.
• Make travel arrangements, including booking flights, cars, hotels, and restaurant reservations as needed.
• Provide further administrative assistance as required.

Required Experience and Education:

• College degree or equivalent
• 2 years of administrative experience, office management, or in a similar role.
• Basic accounting knowledge (bill pay, invoicing, banking administration, etc.).
• Strong organizational skills with attention to detail.
• Excellent communication skills, with the ability to interact professionally with clients and vendors.
• Experience with contracts, insurance, or paralegal tasks is a strong plus.
• Proficiency in Microsoft Office and other administrative software.
• Ability to work independently and manage multiple priorities effectively.

Soft skills:

• Team player with a can-do attitude
• Quick and eager learner
• Detail-oriented, methodological work approach
• Highly self-motivated, able to work with minimal supervision and under pressure
• Strong organizational, interpersonal and communication skills
• Strong problem-solving skills

Acts with Integrity

Demonstrates responsible, ethical, and honest behavior in all roles, tasks and responsibilities. Solves Problems: Reacts quickly and appropriately to problems in the Shop/Warehouse; follows-up in a timely manner to issues not immediately resolvable; ties all loose ends. Client Driven: Creates a client-focused environment in which excellent service is provided to all Clients; sees business through the eyes of the Client. Gets Things Done: Motivates self and others to accomplish important objectives despite a complex environment and multiple demands; creates a sense of urgency; delegates appropriately. Communicates Effectively: Communicates clearly and concisely with all audiences; keeps others informed and listens carefully to input and feedback; adapts messages to fit audience. Plans Strategically: Demonstrates the ability to determine goals, direction and action steps necessary to maximize short-term and long-term. Ground-Engaged: Demonstrates a comprehensive understanding of business and how his/her actions affect the business; uses this knowledge to make effective business decisions.

GroundWork Renewables values diversity and is committed to an inclusive and transparent recruitment process. Our employment selection decisions are based on merit, qualifications, and abilities. We recruit and hire without regard to age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We are happy to provide reasonable accommodations to those with a disability for assistance in the recruitment process. Please reach out to Careers@grndwork.com to chat about any accommodations you may need.

Benefit Conditions:

• Only full-time employees eligible

Work Remotely

• No

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administrative: 2 years (Required)

Location:

• Albuquerque, NM 87106 (Required)

Ability to Commute:

• Albuquerque, NM 87106 (Required)

Work Location: In person

Salary : $24 - $25