What are the responsibilities and job description for the Accounts Payable Specialist position at GSFoods?
TITLE: AP Specialist
DIVISION: Accounting & Finance
REPORTS TO: AP Manager / Assistant Controller
FLSA CLASSIFICATION: Non-Exempt/Hourly
At Good Source Solutions, our purpose is to ensure that we are helping our customers reduce their food costs while creating solutions for our vendors. Our goal is to become the sought-after partner in the food distribution industry where quality, low-cost, value-added solutions are paramount. By connecting the opportunities created by our manufacturers to the needs of our customers, we will build brand credibility that rivals the industry’s best.
POSITION OVERVIEW:
This position is a critical support role for the Accounting & Finance team. The AP Specialist works closely with the Accounting & Finance team and other departments within the organization.
PRINCIPLE RESPONSIBILITIES:
• Reviews, research and processes product vendor invoices according to the set timeline & procedures
• Reviews daily issues and works with the GSF members or Finance Management to resolve
• Work with the appropriate department to research and resolve "discrepancy" issues timely
• Reviews, research and processes all vendor communicated variances timely
• Processes all open PRAs according to the established timeline and procedures (weekly)
• Prepares weekly check runs, ACH, Wires submissions
• Works with purchasing to resolve PO, PRA, and invoice discrepancies
• Documents issues beyond his/her control, and reviews with the supervisor in a timely manner
• Provides management with reports, data, and analysis as requested for month end closing and various
REQUIRED SKILLS:
• Good understanding of accounting and financial reporting principles and practices
• Ability to demonstrate advanced analytic skills, including excellent mathematical skills
• Working knowledge of Excel (Pivot Tables & VLOOKUP) and other ERP software (Microsoft Navision is a plus).
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to collaborate with multiple levels and multiple departments within an organization.
EDUCATION/EXPERIENCE:
• High School Diploma (Required). 2 or 4 year college degree (Preferred)
• Minimum of 5 years experience with AP (expense & 3-way matching), with a minimum of 2 years in a lead position managing other staff (Required)
• 2-5 years work experience in the foodservice industry (Preferred)
• Hands on knowledge and experience with AP( expense & 3 way matching)(Required)
• Analytical and problem solving experience and ability
• Intermediate level knowledge of Microsoft Office (Excel, Word required)
• Excellent verbal and written communication skills
WORKING CONDITIONS AND PHYSICAL DEMANDS:
Professional office environment. Primary office environment is ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periods throughout the day. Reaching above shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques are required. May include lifting up to 25 pounds on occasion.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements as the teammate may be required to perform any other duties as assigned.
