What are the responsibilities and job description for the Accounting Administrative Assistant position at GSI Outdoors?
Founded in 1985 by the Scott family, GSI Outdoors is passionate about providing great food in the great outdoors. Now part of the Pelican, Intl family, we believe food brings us together, sustains our explorations, and, mysteriously, always tastes better when cooked and eaten outside. Our top-quality product line is designed to last generations and go wherever life’s adventures take you.
If you’re also passionate about the outdoors and would love to work in a fast-paced, family environment, come join our team! We currently have an opening for an experienced Accounting Administrative Assistant. This position is full-time on-site and supports the operations of the Finance team in a variety of ways. In this role you’ll spend most of your time managing mail and invoices, creating and maintaining physical and digital files, verifying shipping and delivery paperwork against invoices, filing, and other accounting based administrative duties.
The perfect person for this will have previous experience in a similar environment (manufacturing experience preferred, not required), have great attention to detail, and be able to thrive in a fast-paced environment. GSI also offers a comprehensive benefits package, 401k plan with a 4% company match, paid time off, growth opportunities and more.
Apply today and start investing in your future!
ESSENTIAL FUNCTIONS :
- Assist in answering phones, addressing issues related to the finance department, transferring calls to appropriate party, or escalating for resolution as needed
- Managing office mail including daily delivery, outgoing correspondence, and monitoring of mailing machinery and tools
- Organize physical payments received through mail including scanning checks, creating deposit slips, and preparing deposits for Controller
- Accurately file all invoices, payment copies, packing slips, order confirmations, statements, and other financial documents
- Ship parts and warranty orders daily; seek approval for any that require purchase from
- Daily monitor the USPS scan sheet; meet collector at the dock with all the parts, warranty, and direct orders needed
- Add notes to the credit log as needed
- Create and maintain files for new customers and credit accounts
- Verify all shipping paperwork against invoicing and payments to ensure accuracy
- Filing of invoices, paperwork, and AP statements
- Manage all proof of deliveries (POD) by monitoring daily and matching the POD with the corresponding invoice
- Collect AP invoices, organize, and provide to the AP Specialist
- Monitor office supply inventory, restocking and ordering when necessary
- Send account statements and other reports monthly or as needed
- Other duties as assigned
QUALIFICATIONS :