What are the responsibilities and job description for the Executive/Personal Assistant to CEO position at GTM Payroll Services Inc?
Are you a detail-oriented professional who thrives on making things happen? Do you enjoy being the glue that holds everything together in a dynamic, fast-paced environment? We're searching for an exceptional Executive/Personal Assistant to partner with our visionary CEO, ensuring seamless operations and driving success across both business and personal objectives.
Your Role: More Than Just an Assistant
As the Executive/Personal Assistant, you'll be the CEO's trusted partner, handling critical responsibilities with precision, discretion, and care. Your role includes:
- Strategic Scheduling: Manage and optimize the CEO's complex calendar, balancing business priorities with personal commitments.
- Document Excellence: Draft, edit, and refine presentations, correspondence, and reports to the highest professional standard.
- Event Coordination: Organize key meetings, corporate events, and non-profit initiatives, ensuring flawless execution.
- Travel Management: Plan and oversee domestic and international travel logistics, including detailed itineraries.
- Administrative Oversight: Maintain an organized executive suite, manage vendor relationships, and oversee office logistics.
- Personal Assistance: Support the CEO's work-life balance through personal errands, event planning, and travel arrangements.
- Executive Liaison: Serve as the primary point of contact for internal and external stakeholders, building strong relationships at all levels.
- Confidentiality Champion: Handle sensitive information with the utmost discretion and integrity.
What You Bring
- Experience: At least 10 years supporting senior executives, with proven expertise in managing competing priorities.
- Education: Bachelor's degree in business administration or a related field.
- Technical Skills: Advanced proficiency in Microsoft 365 Suite, QuickBooks, Concur, and relevant web applications.
- Soft Skills: Impeccable communication, adaptability, and an anticipatory mindset to proactively support the CEO's needs.
- Industry Knowledge: Familiarity with financial, legal, and business principles is a strong advantage.
Success Factors
- A "no-task-is-too-small" mentality with unwavering attention to detail.
- Ability to remain calm under pressure and quickly adapt to changing priorities.
- Discretion and dependability in managing sensitive information.
- A natural problem-solver who thrives on building structure in a fast-paced environment.
Why Join Us?
- Be Part of Something Big: Work closely with an inspiring CEO and make a tangible impact on the company's growth.
- Challenge and Growth: Take on a wide range of responsibilities in a role that's as rewarding as it is dynamic.
- Team-Centric Environment: Collaborate with passionate, high-performing professionals.
- Flexibility and Balance: Enjoy a mix of professional challenges and personal support activities, ensuring variety in your day-to-day work.
Ready to Take the Next Step?
If you're ready to elevate your career in a high-profile role where your expertise is valued, apply today! Your organizational skills, dedication, and resourcefulness could be the key to unlocking the CEO's full potential - and yours.
Salary : $27 - $36
