ACCOUNTING SPECIALIST II (Accounts Payable)

Description

Why join GBRA?

· Competitive salary

· Medical, Dental, Vision, and Life Insurance at no cost to employee

· Texas County & District Retirement system matched 2:1 at retirement

· Vacation and sick leave

· Paid Holidays

· 100% company-paid training

· License incentive program

· Educational assistance program

· Safety boot program

· Employee wellness program with gym reimbursement

· Employee recognition events

· Exclusive employee perks & discounts

FLSA STATUS:  Non-Exempt

PAY RANGE: $41,144.00 - $68,573.00

REPORTS TO:  Controller

DIVISION: General

WORK LOCATION:  New Braunfels, Texas 

SUMMARY

This position is primarily responsible for the preparation and processing of vendor invoices, generation of weekly check runs, and distribution of payments; coordination with departments/divisions to timely review and approve invoices; and other related accounting responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

· Receive, review, and process vendor invoices and related documentation for payment.

· Prepare payments for review by supervisor or other Finance team member.

· Upon approval, post payments, generate checks, obtain check signatures where necessary, and distribute checks for mail preparation and collection.

· Upon generation of payments, submit bank payee positive pay file.

· Facilitate with departments/divisions on necessary invoice paperwork, ensure proper approval is affixed to invoices, and research outstanding invoices/items/etc.

· Coordinate with Purchasing for new vendor set up within financial system.

· Coordinate with vendors to resolve outstanding issues, review and reconcile vendor statements, and research as necessary.

· Collect receipts from employees for charge accounts and reconcile to statements. Coordinate with employees as necessary to obtain complete documentation. Research any discrepancies and communicate with vendor for resolution.

· Annually review and research vendor summary payment reports. Prepare Internal Revenue Service (IRS) form 1099s, print and distribute to vendors, and submit 1099 file to the IRS. As necessary, research nonroutine transactions that require a different 1099 reporting form.

· Preparation of GBRA W-9 and sales tax exemption certificates as needed for GBRA vendors.

· Provide notification to Accounting and Risk Management of any asset purchases to ensure proper accounting and addition to insurance coverages.

· Collaborate with Accounting team to review and research uncashed accounts payable checks. Ascertain whether reissuance is warranted.

· Perform other duties as assigned.

Requirements

KNOWLEDGE/SKILLS/ABILITIES

· Knowledge of accounts payable practices, accounting, and business administration principles.

· Proficient using Microsoft Office programs.

· Skilled in problem solving.

· Possess routine and non-routine work assignments accurately and on-time with little or no supervision. 

· Ability to maintain high level of confidentiality.

· Able to exercise initiative and responsibility.

· Attention to detail and accuracy; ability to meet deadlines.

· Demonstrate outstanding customer service and telephone etiquette.

· Effective communication skills both orally and written.

EDUCATION/CERTIFICATIONS 

High School Diploma or GED equivalent.

Valid Texas Driver’s License with acceptable MVR.

EXPERIENCE

Three years’ experience in accounting or business-related field preferred.

MANAGERIAL RESPONSIBILITIES

None.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Standard physical activity such as periodic standing, walking, sitting, and basic motor skills to operate necessary computer programs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $41,144 - $68,573