What are the responsibilities and job description for the Practice Coordinator position at Gut Feelings Psychosomatic Medicine?
Make a difference in patient care
We are seeking a highly organized and detail-oriented Practice Coordinator to join our innovative interventional psychiatry practice. The ideal candidate will excel in a fast-paced, paperless environment while managing multiple priorities and ensuring smooth daily operations. This individual should desire to make a difference in patient care supporting breakthrough interventions for the treatment of psychiatric and general health issues.
Position Overview
The Practice Coordinator will serve as the operational backbone of our practice, overseeing administrative functions, managing projects, and quickly learning while maintaining our commitment to exceptional patient care.
Key Responsibilities
Practice Operations
Manage daily clinic operations in a paperless environment, including scheduling, patient flow, and resource allocation
Coordinate with clinical staff to optimize patient care delivery and practice efficiency
Oversee implementation and integration of electronic health records, practice management, project management, CRM and inventory management systems
Develop and maintain standard operating procedures for practice workflows
Inventory Management
Monitor and maintain appropriate levels of medical supplies and equipment
Coordinate with vendors and suppliers to ensure timely delivery of materials
Track inventory expenses and implement cost-control measures
Manage equipment maintenance schedules and documentation
Project Management
Lead practice improvement initiatives and workflow optimization projects
Coordinate implementation of new technologies and processes
Track project milestones and ensure timely completion of deliverables
Facilitate effective communication among team members during project execution
Qualifications
Required
Bachelor's degree in healthcare administration, business, or related field
3 years of healthcare experience
Demonstrated expertise in electronic health record systems
Strong project management and organizational skills
Excellence in written and verbal communication
Proficiency in Microsoft Office suite and practice management software
Preferred
Experience in psychiatry or mental health settings
Certification in healthcare practice management or MHA
Knowledge of healthcare compliance regulations
Experience with quality improvement methodologies
Skills and Attributes
Exceptional attention to detail and organizational abilities
Strong problem-solving and analytical skills
Ability to manage multiple priorities in a fast-paced environment
Excellence in interpersonal communication and team leadership
Adaptability and comfort with technological change
Commitment to continuous improvement and innovation
Physical Requirements
Ability to sit or stand for extended periods
Capability to use computers and other office equipment
Occasional lifting up to 20 pounds
The ideal candidate will bring energy, innovation, and strategic thinking to this role while maintaining the highest standards of professionalism and discretion in a mental healthcare setting.
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