Assistant Registrar

SUMMARY:

The Assistant Registrar will be responsible for organizing the master course schedule. The Assistant will facilitate the flow of communications from the Registrar’s Office in the form of reports. Assumes responsibility for the office in the absence of Registrar and Senior Associate Registrar.

ESSENTIAL DUTIES AND RESPONSIBILITES include the following.  Other duties may be assigned.

• Systematically (Fall, Spring, Summer) prepares data for distribution to academic deans/chairs to configure the master course schedule for upcoming semester.  Process section schedule changes.
• Creates section schedule for Non-Term, Dual Enrollment and Acadeum (GmercyU students taking Acadeum courses) in Colleague.
• Formats and uploads section schedule to the Registrar’s page on the University Portal as changes are made to the Course Schedule by the various Schools.  
• Schedules and monitors all classroom usage including the scheduling of all classroom space for academic and works with representative from Physical Plant to schedule non-academic events.
• Responsible for tracking and monitoring student attendance for students in Term programs and coordinating with faculty in reporting absences, no shows or registration irregularities.
• Processes Course and University withdrawals for all students.  
• Provides input to the Registrar regarding the need for classroom furniture and equipment in preparation for the annual budget process.
• Responsible for generating and posting the Fall and Spring Semester Exam Schedule.
• Point person for the registration of all Dual Enrollment students and Archdiocesan Scholars scholars.
• Greets and aids students, potential students, staff and visitors to the University as necessary.
• Adheres to AACRAO, FERPA and other federal regulations regarding students' records and privacy.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

Bachelor's degree or four years of experience in Registrar’s Office, records management, or Academic Setting. Demonstrated competence with electronic systems is essential; Experience with student data bases preferred. 

Language Skills

Ability to write and speak English clearly and concisely when communicating with students, faculty, administration and members outside the Gwynedd Mercy community is essential.  

Mathematical Skill

Ability to compute grade point average and full-time equivalency essential.  Thorough knowledge of decimals, percentages, ratios, mean, median and proportions required. Ability to extrapolate and organize data.

Reasoning Skills

Ability to apply principles of logical and scientific thinking to a range of intellectual and practical problems.  Ability to comprehend nonverbal symbolism (formulas, scientific equations, graphs, etc.).

Ability to acquire enhanced skills as new technology is introduced. 

Interpersonal Skills

Ability to interact effectively and professionally with others.  Ability to manage staff to achieve departmental goals.

Technical Skills

Proficient in the use of Microsoft Word and Excel.  Ability to utilize the Internet for information and communications.  Ability to down-load reports and files.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk; sit; use hands to handle or feel; and reach with hands and arms.  The employee must occasionally lift and /or move up to 10 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.