Accounts Payable Specialist

POSITION SUMMARY:

The Accounts Payable Specialists serve a pivotal role for the company – As part of the A/P department, they are responsible for ensuring timely and accurate processing of all company expenses and vendor invoices. This role involves reviewing, verifying, processing & reconciling invoices, managing vendor relationships, and maintaining accurate financial records in accordance with company policies and procedures. The Accounts Payable Specialist will work closely with internal departments to resolve discrepancies, ensure proper documentation, and contribute to the smooth operation of the finance department. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this role.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

· Safety – conduct all activities in a safe manner, utilizing PPE and adhering to company policy and alerting others regarding potential concerns. Safety is # 1.

· Accurately and efficiently process invoices by 3-way match (when purchase orders are used) or by direct coding after proper approval is obtained for non-inventory purchases.

· Efficiently utilize UiPath automation software to process multiple types of invoices.

· Ability to review automation processes for potential improvements to increase UiPath utilization.

· Code transactions to proper GL codes.

· Review and verify invoices and check requests.

· Review report of purchase orders received without invoices frequently to ensure timely payment to suppliers and vendors.

· Prepare weekly payment registers as well as prepare supporting documents for electronic transfer payments and/or wire transfers.

· Review landed freight costs for reasonable as well as inclusion into the manufactured cost of goods where applicable.

· Establish new vendor according to company’s policy.

· Maintain and administer accounts payable vendor master files as requested.

· Follow established procedures for processing payment receipts for multiple entities.

· Reconcile accounts payable vendor accounts.

· Investigate and resolve vendor invoice discrepancies and queries.

· Effectively communicate with vendors, suppliers, as well as internal co-workers, via phone, email, or mail.

· Assist with month-end closing to include reconciling intercompany transactions, maintaining schedules of intercompany purchases, etc.

· Perform duties and responsibilities in an efficient and organized manner, ensuring filing of information, electronically or in hard copy form, is complete.

· Assist accounting department in the preparation of accounting information required for external audits.

QUALIFICATIONS:

· Two-year accounting program graduate, or a minimum of three years of recent accounts payable experience as outlined in the Essential Functions and Responsibilities above.

· High School Diploma or Commensurate Education.

· Strong MS Word & Excel skills.

· Attention to detail and accuracy.

· Familiarity with multiple ERP systems highly desirable.

· Familiarity with remanufacturing environment highly desirable.

· Accuracy – Meticulous attention to detail and accuracy in work product.

· Communication – The ability to provide information in a clear, understandable, and concise manner, and the capability to establish and build rapport with internal and external customers.

· Resilience – Enjoys a challenge and is able to persevere with a positive attitude when faced with difficulties.

· Integrity – Is honest and ethical.

· Independence – Displays self-dependence and initiative to get things done.

· Dependability – Is reliable, responsible, and dependable in fulfilling obligations.

· Leadership – Has a willingness to lead by example and to set high standards of excellence.

· Professionalism – Maintains composure and shows a consistent display of professionalism.

· Big picture focus – The ability to see the big picture while focusing on the process and procedures necessary to produce deliverables.

· Deadline driven – Ability to meet and establish deadlines.

· Adaptable – Flexibility and the ability to thrive in a fast-paced environment.