Project Administrator

ABOUT H. J. RUSSELL & COMPANY
Established in 1952, H. J. Russell & Company is a vertically integrated firm specializing in construction, program management, and real estate development. Our vision is to be a catalyst for community and economic empowerment through our superior work in the real estate and construction industries. 

SUMMARY

The Office Engineer/Office Manager performs administrative services in contract management, vendor compliance and general support for their assigned project team(s). 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other assignments.

Project Startup and Setup (Contracts, Permits, Site Office Setup, including ordering office supplies)

Processing and Tracking of Subcontracts

Tracking of Certificates of Insurance, Bonds and Change Orders

Processing of Subcontractor’s Pay Applications and Payments in Flash Tract and entering into CMIC

Assist SPM/PM in preparing Owner Pay Applications and submission

Assist in Certified Payroll Processing if necessary

Assist in Diversity Tracking Compliance

Assist Project Manager and Project Engineer with the creation and production of project financial reports.

Assists with project close-out requirements

Works with the PM/PE to execute the Closeout Check List

Perform work in a safe manner and actively encourages others to do the same. 

QUALIFICATION REQUIREMENTS

To perform in this position successfully, an individual must be able to execute each essential duty and responsibility to the satisfaction of both the Group Vice President and the Operations Manager.  

The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with physical disabilities to perform the essential functions: 

EDUCATION and/or EXPERIENCE: Associates or Bachelor’s degree (A.S., B.A., B.S.) in Engineering, Building Construction or Business Management from a college or university; or five years related experience and/or training; or equivalent combination of education and experience. 

LANGUAGE SKILLS

Ability to read, analyze, and interpret complex documents.  Ability to respond effectively to the most sensitive inquiries or complaints.  Ability to write speeches and articles using original or innovative techniques or style.  Ability to make effective and persuasive presentations on controversial or complex topics to client top management, corporate senior management, public groups, and/or boards of directors. 

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 

REASONING ABILITY

Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.  Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.) in its most difficult phases.  Ability to deal with a variety of abstract and concrete variables. 

CERTIFICATES, LICENSES, REGISTRATIONS

Registrations as an Architect or Engineer and certifications by industry associations such as Construction Management Association of America (CMAA) or Project Management Institute (PMI) would bring added value and credibility to an individual in this position but are not required to fill this position. 

OTHER SKILLS and ABILITIES

Familiarity with program management, construction management, development, and construction marketing concepts, procedures and terminology are required.  A strong background in composition of reports, proposals, technical correspondence, and documentation is also required. Proficiency in the use of CMiC, Procore, DocuSign, Certified Payroll, Microsoft Word and Excel. 

PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
• While performing the duties of this job, the employee is regularly exposed to moving mechanical parts, fumes or airborne particles, and outside weather conditions. The employee is frequently exposed to toxic or caustic chemicals, risk of electrical shock, and vibration. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; extreme cold; extreme heat; explosives; and risk of radiation. The noise level in the work environment is usually loud.

WHY WORK FOR US?
Simply stated, we put people first. As part of our Mission Statement, we strive to earn the loyalty of our employees through a demonstrated commitment to their development and through rewarding exemplary performance. We take the time to get to know our employees personally, and together develop individualized plans for career advancement and fulfillment with H. J. Russell & Company. Our goal is to provide career growth and development which allows employees to envision and desire a long-term career with our company.

Our culture is rooted in Russell’s Fundamentals, a series of 25 characteristics that guide the behavior of our employees, and include key tenants like Do the right thing, always; Embrace diversity; Show meaningful appreciation; Deliver results; and Keep things fun. Our intentional focus on creating an outstanding workplace experience has earned our firm numerous recognitions, including being named one of USA Today’s Top Workplaces in 2024 and earning awards for Cultural Excellence in the areas of Leadership, Innovation, Compensation and Benefits, and Purpose and Values. In a recent survey, 90% of our employees said that H. J. Russell & Company motivates them to give their very best at work and 85% report feeling respected and supported in their roles.

In addition to our exceptional culture, we offer the following suite of benefits:

• Medical, Prescription, Dental, and Vision Insurance
• Company-Sponsored Life & AD&D
• Flexible Spending & Health Savings Accounts
• 401(k) with Employer Matching Contribution
• Disability Insurance
• Supplemental Insurance & Other Voluntary Coverage
• Employee Assistance Program