Accounting Assistant

Position Description

HFHHV is seeking a motivated, mission‐oriented, energetic and fun-loving Accounting Assistant to join our team. The candidate should have experience working on an accounting team, and developing a social rapport with team members and staff. Experience in construction and/or nonprofit setting is considered a plus.

Position and Term Schedule

The Accounting Assistant is a regular, part-time position (20-28 hours weekly) with the possibility of becoming full-time in the future, starting immediately. Habitat has a primarily remote-work model with the option to work in a shared space at the Habitat office (950 Victors Way, Suite 50, Ann Arbor) at any time. Regular in-person meetings at our Ann Arbor office will be required. All computer and phone equipment needed to perform the job will be provided by Habitat. The agreed upon position schedule is flexible provided work hours are regularized and occur between Monday and Friday from 9:00 am – 5:00 pm.

Starting pay is $22.00 to 24.00/hour, based on skills and experience. The successful candidate will report to the Accountant and the Finance Director. We offer a friendly and hard‐working environment dedicated to our mission of helping families in Washtenaw County.

Responsibilities

The Accounting Assistant position is responsible for ensuring Accounts Payables are paid in a timely manner and maintaining workflow to ensure that all accounting transactions are processed accurately. Other duties include twice weekly deposits of retail income, monthly sales tax remittance, management of 1099/subcontractor files, and other special projects as assigned by Accountant and Finance Director.

Accounts Payable:

· Review and verify invoices and check requests for proper approvals

· Enter all invoices into the accounting system for tracking and payment purposes

· Prepare retail income deposit

· Prepare and process electronic transfers and payments

· Prepare Credit Card reconciliations

· Prepare and perform check runs

· Reconcile accounts payable transactions

· Prepare analysis of accounts

· Monitor accounts to ensure payments are up to date

· Research and resolve invoice discrepancies and issues

· Maintain vendor files

· Correspond with vendors and respond to inquiries

Other Duties:

· Maintain subcontractor files, including insurance paperwork

· Assist with submission of annual 1099s

· Manage Gift in Kind documentation

· Support end-of-month reconciliation processes with finance team

· Maintain notes payable database

· Assist with annual audit

· Other special projects as assigned

Requirements:

· Basic knowledge of GAAP

· Accounting Degree, or equivalent experience

· Experience with QuickBooks Desktop, Excel

· Strong interpersonal skills and ability to work collaboratively on team

· Proven ability to work unsupervised and complete assigned tasks, with excellent skills in teamwork and collaboration; able to manage multiple tasks, meet deadlines, change priorities and adjust schedules as needed.

· Reliability in the remote workplace and flexibility in a growing and fluid work environment

· Ability to thrive in an environment of creative problem solving and enjoy developing systems and effective tools for tracking and communicating objectives.

Personal Talents & Skills

· You enjoy personal interactions with diverse groups of people – communicating in person, on the phone, through text and email.

· You thrive in working independently, creating systems that allow you to manage projects within team deadlines.

· You are flexible when plans change and can handle unexpected turns of events calmly.

· You can navigate changing job duties, including organizing and prioritizing multiple tasks for completion within independent and team deadlines.

· You are a collaborative, creative, and detail-oriented person who can wear many different hats.

· You have an eagerness to learn and become an expert in new online programs and tools, especially Office 365, Teams and Bill.com.

· You are willing to seek and provide feedback in a constructive manner.

· You have a curiosity for the work and are able to work within existing systems while looking for ways to increase efficiency and reduce redundancies.

· You have a passion for being in a mostly virtual team environment, regularly providing input to discussions, providing follow-up in a timely manner, holding others accountable, and asking for help when needed.

· You have a commitment to serving households of low-income and advancing the critical call for affordable homeownership in Washtenaw County

Physical Abilities In accordance with the American Disabilities ACT (ADA):

This position requires the physical ability to:

· Use all senses, including but not limited to sight and hearing.

· Prolonged periods remaining in a stationary position and operating a computer in a remote work environment.

Benefits

After an introductory period (30-90 days), eligible employees may participate in any (or all) benefits offered by Habitat for Humanity of Huron Valley (subject to future modification) including:

· Paid Time Off: Employees accrue PTO based on hours worked, regular full-time employees usually earn up to 160 hours or 4 weeks per year

· Paid Holidays: Habitat recognizes 9 holidays and one floating holiday.

· 401k Savings Plan: Habitat's Safe Harbor Plan offers an employer matching contribution, currently 5%.

· Additional Benefits: Employee Assistance Plan (EAP), Pre-Paid Legal, 529 College Savings Plan, Flexible Spending Accounts & various Discount Cards are also available. Costs, when associated with these benefits, are the employee’s responsibility.

Background check

All employees are subject to a sex offender registry check and a driving record check. In order to drive for Habitat, employees must be at least 21 years of age, with no more than 2 speeding tickets in 2 years or 3 speeding tickets in 3 years. Employees must not have reckless driving or DUI in the previous 5 year period.

Organizational Background

Habitat for Humanity of Huron Valley is a dynamic, progressive nonprofit organization that seeks to enrich our whole community through a legacy of affordable homeownership for households of low-income in Washtenaw County. Habitat for Humanity of Huron Valley began its work in Washtenaw County in 1989, and since then has renovated and sold over 285 homes to low-income buyers, completed over 10,000 home repairs for low-income households, and engaged with more than 15,000 community residents and partners in neighborhood revitalization activities.

Commitment to Diversity, Equity, and Inclusion

Diversity, equity, and inclusion are fundamental to achieving our mission of enriching Washtenaw County through a legacy of affordable homeownership for households of low-income. We recognize that a history of discrimination in U.S. housing policy is one of the primary drivers of racial inequities that persist in our local community, and our practices and programs must be informed by this history in order to create lasting change.

We are committed to fostering a culture of humility, open dialogue, and accountability, so that staff feel empowered to bring their full, authentic selves to work every day. In our dedication to diversity, we celebrate and embrace cultural differences as we strive to create an organization reflective of the broader community we serve. In our pursuit of equity, we aim to establish practices and policies that eliminate bias and provide equal opportunity. And in our devotion to inclusion, we continuously endeavor to make all feel welcome, respected, and valued.

Application Process & Estimated Timeline

To apply, please email your resume and cover letter to jobs@h4h.org.

Resume & Cover Letter Deadline: April 11, 2025

First & Second Interviews: Starting April 16, 2025

Hope to Hire By: May 1, 2025

Habitat for Humanity of Huron Valley provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, weight, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Job Type: Part-time

Pay: $22.00 - $24.00 per hour

Expected hours: 20 – 28 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday
• No weekends

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Preferred)

Work Location: Hybrid remote in Ann Arbor, MI 48108

Salary : $22 - $24