Operations Administrative Analyst

Reports to: Chief Operating Officer

Pay Range: Negotiable based on experience

Job Summary

The Operations Administrative Analyst will be responsible for developing, maintaining, and optimizing processes to ensure regulatory compliance and operational efficiency. This position requires strong analytical, organizational, and communication skills to assess operations, identify improvements, and implement solutions. Key responsibilities include creating and training on processes, performing and monitoring their execution, conducting data analysis, monitoring budgets, and providing administrative support to enhance productivity. Collaboration with multiple departments, particularly the construction department, will be crucial for aligning strategies with project needs and field activities. The analyst will also ensure government grant compliance, supporting the overall effectiveness of administrative processes. The ideal candidate should be detail-oriented and highly organized.

Process Development and Execution

• Design and implement processes to ensure compliance with regulatory standards and requirements.
• Evaluate and monitor existing workflows, identifying inefficiencies and proposing solutions.
• Work closely with all departments, particularly the construction department, to develop streamlined procedures supporting organizational and project-specific goals.
• Work with leadership to implement and monitor newly developed processes to ensure smooth integration and effectiveness.
  
  

Compliance Monitoring

• Work with leadership to stay up-to-date on relevant regulatory changes, ensuring processes remain compliant.
• Prepare documentation and reports for audits, inspections, and internal reviews.
• Provide guidance and training to staff on compliance-related processes and expectations, including those related to government grants.
• Ensure administrative activities adhere to organizational policies, procedures, and regulations.
  
  

Data Analysis and Reporting

• Collect, compile, and analyze data related to administrative processes, budgeting, and resource allocation to identify trends and areas for improvement.
• Develop data-driven insights to support decision-making and strategic planning, including key performance indicators.
• Generate and present reports, charts, and graphs to leadership to support informed decision-making.
  
  

Budget and Resource Management

• Assist in budget preparation, monitoring, and variance analysis, ensuring compliance with financial guidelines and policies.
• Support procurement efforts by collaborating on resource allocation and material procurement.
  
  

Administrative Support and Documentation

• Provide administrative support, including scheduling meetings, managing calendars, and coordinating workflow.
• Support office operations by assisting with organization and maintaining an efficient work environment.
• Help maintain office policies and procedures to support workflow and productivity.
• Maintain accurate records, databases, and documentation related to administrative processes and projects.
• Work with different teams and departments to gather information, address issues, and facilitate communication on administrative matters.
  
  

Other Duties

This position description is not designed to provide a comprehensive listing of all activities, duties and responsibilities. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Operations Management, or a related field (Associate degree acceptable with relevant experience).
• Strong analytical skills.
• Proficiency in MS Office.
• Knowledge of budgeting and financial principles is an advantage.
• Strong problem-solving and critical thinking abilities.
• Excellent attention to detail, organizational, and record-keeping skills.
• Exceptional communication and interpersonal skills.
• Ability to adapt to changing priorities and meet deadlines in a dynamic environment.
• A commitment to maintaining confidentiality and ethical standards.
• Valid Driver’s License and qualified to operate a company vehicle.
  
  

Job Environment

• In-person
• Office environment with visits to local project locations.
  
  

Benefits

• Paid Time Off
• Holiday Pay
• 401k with Employer Matching
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
  
  

Habitat for Humanity of Lee & Hendry Counties is an equal opportunity employer and seeks to employ and assign the best-qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.