Fleet Manager

Hall Ambulance Service, Inc. has served the Kern County Community for over 50 years. Join us in building a future based on our founder’s values of Care, Compassion, and Community!

The Fleet Manager oversees the maintenance, repair, and management of all Hall Ambulance Service vehicles, whether owned or leased. Responsibilities include managing vehicle acquisition, operations, and upkeep, as well as coordinating scheduling and dispatch between Hall Commercial and Hall Ambulance. The role involves evaluating, purchasing, leasing, and disposing of vehicles, maintaining vendor relationships, and handling vehicle documentation and insurance claims. Additionally, the Fleet Manager develops and implements safety, preventive maintenance, and accident prevention programs, and ensures compliance with OSHA, DOT, and fleet-specific regulations.

ESSENTIAL JOB FUNCTIONS

• Oversee Vehicle Maintenance and Repair: Manage the upkeep and repair of all Hall Ambulance Service vehicles, both owned and leased. Develop, implement, and maintain a data processing program for comprehensive maintenance monitoring.
• Manage Vehicle Operations: Handle the acquisition, operations, and maintenance of the fleet. Prepare a cost-effective vehicle replacement budget and manage fleet fuel cards.
• Coordinate Scheduling and Dispatch: Act as the liaison between Hall Commercial and Hall Ambulance for scheduling and dispatch. Schedule ambulance downtime in collaboration with the vehicle shop to optimize preventative maintenance while maintaining operational readiness.
• Evaluate and Manage Vehicles: Assess, purchase, lease, and dispose of vehicles as needed. Handle all aspects of vehicles involved in accidents until they are returned to service.
• Maintain Vendor Relationships: Develop and sustain relationships with vendors and service providers for essential vehicle services. Communicate pertinent information to the vehicle shop regarding repair status and availability.
• Administer Documentation: Maintain and update DMV information for all vehicles. Oversee vehicle document records, including insurance policies, and participate in claims resolution.
• Implement Safety Programs: Develop and enforce safety, preventive maintenance, and accident prevention programs. Coordinate all applicable vehicle safety and mileage inspections conducted by Federal, State, County, or City regulatory agencies.
• Ensure Regulatory Compliance: Ensure adherence to OSHA, DOT, and fleet-specific regulations, including licensing, registration, and reporting requirements.
• Perform Vehicle Inspections: Conduct daily visual inspections of all emergency and non-emergency vehicles for operational deficiencies. Complete monthly vehicle inspections to maintain company vehicle standards for both interior and exterior appearance.
• Attend Management Meetings: Attend management staff meetings as directed, providing and receiving necessary vehicle-related communications to ensure effective vehicle operations.
• Additional Duties: Perform other tasks or duties as directed by the CEO

ADDITIONAL DUTIES

You may be assigned one or more additional duties. These duties include, but are not limited to, the following:

• Attend all mandatory meetings and relevant Continuing Education Classes.
• Notify management promptly about important issues or unusual occurrences and assist with incident investigations.
• Perform other job-related duties as assigned by the CEO.
• Demonstrate strong communication skills, ability to work under pressure, and proficiency with computers.
• Understand and comply with all Fleet Management rules, regulations, and policies, including Federal, State, and Local regulations and reporting requirements.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual in this position must possess the following qualifications:

• 3-5 years of experience as a Supervisor, Manager, or Advisor with in-depth knowledge of fleet service systems, industry regulations, and reporting requirements.
• Excellent management and organizational abilities.
• Strong interpersonal and communication skills, with the ability to work effectively with diverse individuals, teams, and external customers.
• Proficiency in computer systems, including inventory programs, Microsoft Office Suite, reporting tools, and electronic repair manuals.
• Ability to maintain accurate maintenance records and understand business finances, including budgets, inventory systems, and cost control measures.
• Highly dependable and flexible, able to work varied schedules including shifts, weekends, and holidays.
• Reacts calmly and professionally in all situations, consistently delivering outstanding customer service.
• Works well as part of a team and maintains a professional demeanor and appearance at all times.
• Ability to communicate and collaborate effectively across departments.

TRAINING & EDUCATION

• Must have a valid CDL and clean DMV report
  
• High school diploma or general education degree (GED).
• Insurable by Hall Ambulance Service, Inc. driver's insurance policy
• Bachelor's Degree Preferred

PHYSICAL REQUIREMENTS

• Lift objects weighing between 60 pounds.
• Intermittent pushing, pulling, reaching, kneeling, squatting, and climbing.

STARTING SALARY RANGE

• $98,000 - $110,000 annual; DOE

Salary : $98,000 - $110,000