What are the responsibilities and job description for the Deputy Clerk of Court Supervisor position at Hall County?
JOB SUMMARY:
Supervises and participates in receiving, recording and filing court related public documents and records, scheduling cases and pulling case files and materials for presiding Judge, and assisting the public file documents, issue warrants and/or obtain information. When assigned to the Board of Equalization, supervise appeals process, manage all records and correspondence, and supervise the Appeal Administrator.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Plans, assigns and monitors work, instructs and assists subordinates engaged in clerical support functions for assigned Court. Prepares and approves time sheets and submits to payroll for payment, approves vacation and sick leave and assists in interviewing and selecting staff for vacancies.
Prepares Court Calendar for permanent record of daily schedule of hearings; schedules trials providing appropriate time required to insure citizens receive accurate and efficient disposition of their cases; notifies all parties involved of date, time and location of the hearing.
Types, files and processes subpoenas, warrants, claims, dispossessories, court orders, new warrants, marriage licenses, birth certificates, etc.; prepares bench warrants for those not appearing in Court.
Assists and participates in receiving, filing and indexing various court related information such as notary public applications and certificates, civil and criminal cases and pleading, marriage licenses, real estate documents, traffic and UCC cases, etc. Receives copies and distributes prisoner Personal History sheets.
Prepares and maintains files on court cases to include sentencing, charges and accusations; notifies other courts of charges.
Assists the public issue warrants, statement of claims, or garnishments and/or obtain information related to court services.
Assists and participates in calculating court costs and issuing bills; collects court costs, fines and filing fees and issues receipts; collects garnishment as directed.
May file and record wills and financial disclosure reports filed by candidates and prepare report for Financial Disclosure Commission.
May schedule and collect payments ordered by the court; makes deposits, writes checks and records receipts and disbursements onto account ledger.
Regular and predictable attendance is required.
Performs other related duties as required.
When assigned to the Board of Equalization:
Supervise and assist in all aspects of the appeal process. Review new laws. Implement changes to forms and/or procedures. Consult County Attorney as needed.
Schedule training for Board members, to include accommodations and travel logistics, and maintain training records and certificates.
Develop appeal scheduling and set hearing dates, to include communication with Tax Assessors Office, contacting BOE members, prepare notice of hearing and correspondence, respond to all Appeal inquiries, maintain all hearing records.
Insure attendance at hearings by appropriate staff and Board members, retrieve and provide files and record information. Distribute Board decision to appropriate parties.
Maintain BOE payroll for members.
Prepare and maintain BOE budget.
Supervise Appeals Administrator.
All other duties assigned by BOE or Clerk of Courts.
MATERIALS AND EQUIPMENT USED:
Computer Typewriter Microfilm Camera
Calculator Copier Microfilm/Printer/Reader
Laminating Machine FAX Machine
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
High School Diploma or G.E.D.
Four years clerical support experience of which at least one year is in a court or legal environment.
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
Licenses and Certifications:
None.
Knowledge, Skills, and Abilities:
Knowledge of business English, spelling, arithmetic and modern office principles and practices.
Knowledge of court record keeping and filing regulations and procedures.
Knowledge of legal terminology and documents.
Ability to type 35 w.p.m.
Ability to give directions and gain compliance from subordinates.
Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees.
Ability to communicate clearly and effectively, both orally and in writing.
ADA Minimum Requirements:
Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.
Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.
Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.
Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.
Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone.
This class specification should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.
Salary : $51,313 - $64,696
