Program Coordinator/GME Assistant

JOB SUMMARY

We are searching for an Internal Medicine Residency Program Coordinator. The program coordinator is responsible for the day-today administration of the residency program as well as facility graduate medical education requirements and reports directly to the program director and GME Coordinator. The program administrator functions as a liaison between the program director and the hospital administrators as well as other departments, divisions, residents, and students. The program coordinator schedules and coordinates events such as orientation, conferences, wellness activities, and graduation with other program staff. The program coordinator maintains dashboards and to ensure that evaluations, feedback, accreditation and scholarly activities are completed. The program coordinator works with rotation directors and office managers to ensure good communication with faculty and residents regarding rotation scheduling and leave. The program coordinator is responsible for assessing the adequacy of curriculum delivery formats. The program coordinator has a key role in recruitment process for new residents in terms of scheduling, setting up ZOOM interviews and participating in the recruiting communication process. Responsibilities span beyond just administration to include duties such as evaluation and credentialing, recruitment, accreditation and financial oversight. May handle a wide variety of situations and conflicts involving regulatory and professional issues, faculty/rotation supervisor issues and issues involving legal and risk management. Assists with the coordination of the medical student curriculum, annual cycle and continuing medical education. Will also assists international medical graduates with their VISAs as needed. Also works as part of the team to accomplish goals of the department. Responsible for maintenance of agendas and minutes for Medical Education Committees including Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC). The Program Coordinator will go to educational conferences to support their professional development.

JOB QUALIFICATIONS

Education: Masters degree preferred, Bachelors degree required in business or other related field. Supervisory and clerical experience also preferred

Licensure: N/A

Experience: Prior experience in employee relations or equivalent experience in administration especially with respect to Graduate Medical Education. Prior experience with residency program administration is highly preferred. TAGME certification is highly valued, but attaining this can be supported while having this position.

Skills: With the increasing scope and complexity of program requirements and documentation, the program coordinator must have superior organizational skills. The ability to prioritize work independently and meet important deadlines is critical.

The program coordinator should demonstrate superior skills/competence in:
Written and verbal communication.
Problem-solving and decision-making.
Administration and organization.
Supervision and delegation.
Prioritization.
Goal-setting and long-range planning.
Collegiality.
Timeliness.
Information technology.
Curriculum Delivery

PHYSICAL, MENTAL, ENVIRONMENTAL AND WORKING CONDITIONS

Typical office environment subject to frequent interruptions and heavy work volume with certain deadline requirements. Moderate amounts of physical activity including stooping, lifting and walking. High tolerance for stress and ability to deal with numerous task requests simultaneously.